Assistant Manager, Facilities Management, Tiong Bahru Plaza/Central Plaza

Frasers Property Limited; Singapore; On-site; SGD 67,000 - 112,000; Full time

Job summary

Frasers Property Limited is seeking a facilities manager to oversee day-to-day building operations, inspections and contractor performance. You will handle tenant queries, manage maintenance quotations and ensure compliance with SLAs and regulatory requirements.

The role includes ISO related documentation and regular reporting to management. The position emphasizes coordinating multiple service providers, renewing permits, and optimizing plant and equipment performance for a portfolio of

Qualifications

• Regular inspections of common areas, facilities, car parks, external areas and tenant spaces.
• Ensure timely renewal of term contracts, permits and certificates.
• Coordinate tendering and evaluate maintenance quotations.
• Manage service providers to meet SLAs and statutory requirements.
• Involvement in ISO audits and maintaining records.

Responsibilities

• Attend to tenants’ feedback and requests on operations.
• Ensure the optimal plant/equipment operations and performance.
• Plan, prepare, evaluate and administer quotations and tenders for maintenance services and capital works, certifying works for payment.
• Supervise contractors and audits to ensure SLA adherence and regulatory compliance.
• Prepare monthly property management reports and risk assessments.

Skills

Facilities management

Contract management

Vendor management

Audits & compliance

Stakeholder communication

Operations inspections

Job description

• Attending to tenants’ feedback and requests on operations
• Ensure the optimal plant/equipment operations and performance
• Conduct regular inspections of all common areas, building facilities, car parks, external areas, signage, landscaping and tenant-accessible spaces, ensuring defects are promptly rectified
• Oversee the expiry dates of term contracts, legal documents, building permits, certificates and all other relevant requirements are renewed before the expiry dates.
• Provide timely and accurate response to all queries and correspondences from internal and external stakeholders regarding operational matters
• Plan, prepare, evaluate and administer quotations and tenders for maintenance services, repairs, replacement works, capital improvement projects and operational matters. Ensure works are properly executed and certify for payment upon completion.
• Manage the performance of all service providers and contractors through regular audits, inspections and performance reviews, ensuring contractual obligations, service level agreements (SLAs) and statutory requirements are met
• Oversee the technician team and manage overtime and assignment of duties
• Involvement ISO internal & external audits to ensure all records and checklists are properly documented and updated timely
• Optimize operations of the building’s equipment and systems
• Oversee tenants’ fit-out processes to ensure compliance with tenancy design, fitting-out guidelines, and regulatory requirements.
• Prepare monthly property management reports, vendor performance evaluations, risk assessments and other ad-hoc reports
• Any other tasks as assigned by immediate supervisor/management