Premise Executive, Facilities Management

SMRT Corporation; Singapore; On-site; SGD 120,000 - 150,000; Full time

Job summary

SMRT Corporation is seeking an experienced Maintenance Manager to oversee the upkeep of buildings, grounds, and equipment across facilities. You will develop multi-year Forward Maintenance Plans and ensure delivery within time and budget while maintaining cost-effective operations.

The role focuses on driving energy efficiency, managing contractor performance, and coordinating safety compliance and regulatory documentation. Night work may be required based on project needs and schedules.

Responsibilities

• Oversee the maintenance and repair of buildings, grounds, and equipment.
• Identify and implement opportunities for energy efficiency and sustainability initiatives.
• Monitor contractors' performance to ensure quality and minimize downtime.
• Coordinate maintenance projects, defects rectification, and compliance with relevant standards and regulations.
• Prepare reports, budgets, and lifecycle cost analyses for maintenance plans and operations.
• Ensure compliance with fire safety regulations and maintain fire safety systems.
• Liaise with external vendors, customers, and authorities to support smooth operations.
• Plan and schedule routine and ad hoc maintenance and cleaning activities with internal and external parties.

Job description

• Oversee the maintenance and repair of buildings, grounds, and equipment.
• Develop a 3 to 5-year Forward Maintenance Plan and deliver it to time and budget.
• Prepare and submit monthly report, maintenance budget, equipment life cycle cost, overhaul plan and ensuring cost-effective operations which meet the development of the premises.
• Identify and execute opportunities for energy efficiency and sustainability initiatives.
• Monitor and check contractors' performance to ensure minimum system downtime and improve contractors' standard of work.
• Handle requests from tenants on request, complaints and rectification works required on premises.
• Coordinate projects/defects rectification works in a state of good and operational conditions and ensure compliance with all relevant legislation, standards and requirements governing the maintenance and management of buildings.
• Ensure that premises meet statutory and regulatory requirements and maintain a proactive approach to storing and recording regulatory documentation (licenses, certifications, inspection and formal reports, accreditations, etc.)
• Monitor and manage A&A work, handling and taking over units, etc.
• Ensure compliance with all workplace safety and health policies.
• Carry out failure and reliability analysis to major or frequent equipment failures and recommend failure prevention measures.
• Establishment of SOPs required for the hub and hub’s operation.
• Co-ordinate, carry out, setting up and attend to major events / activities.
• Co-ordinate and carry out the decoration of the Property to tie in with the festive occasions (if necessary) including National Day celebrations, Chinese New Year, Christmas, Deepavali and Hari Raya etc.
• Plan and control equipment maintenance budget and supervise and monitor work performance of team.
• Issue, prepare, certify and endorse for works duly completed for the client to make payment.
• Monitor vendor’s response to feedback and requests with internal or external parties such as customers, Authorities and from public.
• Record, track and monitor ongoing and outstanding activities regarding maintenance of DDPs.
• Support the business and operations on related administrative processes and procedures based on company policies.
• Prepare reports, presentations, and other documentation for meetings and presentations.
• Plan and schedule routine and ad hoc maintenance and cleaning activities with internal and external parties - include contractors, suppliers, and authorities where required.
• Liaise with external vendors, suppliers, and clients to ensure smooth business operations.
• Organize and maintain physical and electronic files, records, and databases, ensuring accuracy and confidentiality.
• Responsible for ensuring full compliance with fire safety regulations and maintaining all fire safety systems. This includes overseeing the implementation of the building's emergency response plan, conducting regular inspections and fire drills, and ensuring fire safety certification requirements are met.
• Conduct research and provide ops/ administrative support to tasks assigned.
• Night work could be required based on project requirements.