Assistant Manager / Executive, Property Management (2-Year Contract)

CAPITALAND COMMERCIAL MANAGEMENT PTE. LTD.; Singapore; On-site; SGD 48,000 - 68,000; Full time

Job summary

CAPITALAND COMMERCIAL MANAGEMENT PTE. LTD. is seeking a proactive facilities professional to supervise a team of Admin Assistants and Technicians, plan preventive maintenance, and ensure building operations run smoothly.

You will attend site inspections, manage contractors, oversee A&A works, and help prepare budgets while maintaining records and responding to tenants' requests in a fast-paced environment.

Qualifications

• Degree / Diploma in Engineering (Mechanical/Electrical) or Real Estate / Facilities / Building / Estate Management is required.

Responsibilities

• Supervise a team of Admin Assistant and Technicians
• Plan and implement preventive maintenance works at buildings as assigned
• Attend site inspections, supervise and liaise with contractors on maintenance and renovation works at buildings as assigned
• Handover and takeover of premise, administer the Additions & Alterations (A&A) works and ensure work completion is in accordance with A&A Permits and relevant governmental requirements at buildings as assigned
• Manage contractors’ performance, raise work orders, certify work completion and handle contract administration work
• Creation of Purchase orders in SAP
• Provide term contractors’ performance evaluation regularly
• Assist to prepare annual budget, and ensure that expenses are within budget
• Maintain building operation manuals and any records relating to the buildings as assigned
• Manage and attend to all feedback and service requests in a timely manner
• Part of Company Emergency Response Team (i.e. Site Incident Controller, First Aider, etc)
• Attend to tenants' requests, feedback and marketing request promptly
• Assist the Centre Manager/Operations Manager in liaising with external parties on matters relating to the building
• Part of Company Emergency Response Team (i.e. SIC, FSM, First aider)

Education

Degree / Diploma in Engineering (Mechanical/Electrical)/ Real Estate / Facilities / Building / Estate Management

Job description

Responsibilities

• Supervise a team of Admin Assistant and Technicians
• Plan and implement preventive maintenance works at buildings as assigned
• Attend site inspections, supervise and liaise with contractors on maintenance and renovation works at buildings as assigned
• Handover and takeover of premise, administer the Additions & Alterations (A&A) works and ensure work completion is in accordance with A&A Permits and relevant governmental requirements at buildings as assigned
• Manage contractors’ performance, raise work orders, certify work completion and handle contract administration work
• Creation of Purchase orders in SAP
• Provide term contractors’ performance evaluation regularly
• Assist to prepare annual budget, and ensure that expenses are within budget
• Maintain building operation manuals and any records relating to the buildings as assigned
• Manage and attend to all feedback and service requests in a timely manner
• Part of Company Emergency Response Team (i.e. Site Incident Controller, First Aider, etc)
• Attend to tenants' requests, feedback and marketing request promptly
• Assist the Centre Manager/Operations Manager in liaising with external parties on matters relating to the building
• Part of Company Emergency Response Team (i.e. SIC, FSM, First aider)

Requirements

• Degree / Diploma in Engineering (Mechanical/Electrical)/ Real Estate / Facilities / Building / Estate Management
• Strong building knowledge with preferably 2-3 years' relevant building management experience
• Good communication and interpersonal skills
• Enjoy working in a fast-paced environment
• Able to work within tight timelines, resourceful and systematic in resolving problems
• Willing to work beyond standard operating hours, when required