ASSISTANT MANAGER, ADMIN

Private Advertiser; Singapore; Vor Ort; SGD 65.000 - 120.000; Vollzeit

Zusammenfassung

Private Advertiser is seeking a diligent Admin & Facilities Manager to oversee HQ and site offices, staff accommodation, vehicles and upkeep in Woodland, Singapore. The role requires coordinating tenancy, vendors, events and daily operations with strong attention to detail.

You will lead administrative staff, ensure timely renewals, and manage cost controls while liaising with English- and Chinese-speaking colleagues. Extended hours may be required.

Qualifikationen

• Diploma or degree in Business Administration or related field.
• Minimum 8 years of relevant administrative experience, preferably in construction or engineering.
• Strong experience in office, accommodation, dormitory, facilities and vehicle administration.
• Experience in tenancy, vendor, contractor and property agent coordination.
• Experience in organising company events and corporate activities.
• Strong planning, coordination, negotiation and problem-solving skills.
• Strong sense of ownership, urgency and responsibility.
• Organised, detail-oriented and able to manage multiple matters at the same time.
• Able to work independently in a fast-paced environment.
• Proficient in Microsoft Word, Excel and PowerPoint.
• Good communication, reading and writing skills in English and Chinese to liaise with Chinese-speaking associates.
• Willing to work extended hours when required.

Aufgaben

• Manage day-to-day administrative operations for HQ, site offices and staff accommodation.
• Manage office rental, sourcing, tenancy renewal, relocation and reinstatement.
• Manage staff accommodation and dormitory rental, check-in/out, room allocation and maintenance.
• Manage company vehicles, including road tax, insurance, servicing, inspection and renewals.
• Manage office cleanliness, tidiness, housekeeping, pest control and general upkeep.
• Manage office facilities, utilities, air-conditioning, repairs and maintenance.
• Manage cleaning contractors, security, pantry, stationery and office supplies.
• Manage company assets, furniture, equipment, keys, access cards and inventory.
• Manage administrative expenses, rental, utilities, deposits and cost control.
• Source and manage vendors, contractors, landlords and property agents.
• Handle BCA Builder Licence, CRS applications and renewals.
• Coordinate transportation, shuttle buses, drivers and staff/guest pick-up.
• Organise company events, annual dinner, festive celebrations, staff activities and corporate functions.
• Coordinate venue sourcing, catering, transport, accommodation, gifts and event logistics.
• Support staff onboarding, workstation, accommodation and transport arrangements.
• Coordinate meetings, visitors and general company logistics.
• Maintain tenancy agreements, licences, contracts and administrative records.
• Conduct regular office, accommodation and dormitory inspections.
• Supervise administrative staff and ensure proper follow-up and closure.
• Ensure all administrative matters are properly organised, maintained and renewed on time.

Kenntnisse

Planning & coordination

Negotiation

Problem solving

Ownership & responsibility

Attention to detail

English & Chinese communication

Multitasking

Ausbildung

Diploma or Degree in Business Administration or related field

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Jobbeschreibung

• Location: Woodland

• Working Hours: 5.5 days per week (Mon to Fri: 8:00 AM – 5:30 PM, Sat: 8:00 AM – 12:00 PM)

Job Description

• Manage day-to-day administrative operations for HQ, site offices and staff accommodation

• Manage office rental, sourcing, tenancy renewal, relocation and reinstatement

• Manage staff accommodation and dormitory rental, check-in/out, room allocation and maintenance

• Manage company vehicles, including road tax, insurance, servicing, inspection and renewals

• Manage office cleanliness, tidiness, housekeeping, pest control and general upkeep

• Manage office facilities, utilities, air-conditioning, repairs and maintenance

• Manage cleaning contractors, security, pantry, stationery and office supplies

• Manage company assets, furniture, equipment, keys, access cards and inventory

• Manage administrative expenses, rental, utilities, deposits and cost control

• Source and manage vendors, contractors, landlords and property agents

• Handle BCA Builder Licence, CRS applications and renewals

• Manage company insurance matters and renewals

• Coordinate transportation, shuttle buses, drivers and staff/guest pick-up

• Organise company events, annual dinner, festive celebrations, staff activities and corporate functions

• Coordinate venue sourcing, catering, transport, accommodation, gifts and event logistics

• Support staff onboarding, workstation, accommodation and transport arrangements

• Coordinate meetings, visitors and general company logistics

• Maintain tenancy agreements, licences, contracts and administrative records

• Conduct regular office, accommodation and dormitory inspections

• Supervise administrative staff and ensure proper follow-up and closure

• Ensure all administrative matters are properly organised, maintained and renewed on time

• Any other ad-hoc duties as assigned

Job Requirements

• Diploma or Degree in Business Administration or related field

• Minimum 8 years of relevant administrative experience, preferably in construction or engineering

• Strong experience in office, accommodation, dormitory, facilities and vehicle administration

• Experience in tenancy, vendor, contractor and property agent coordination

• Experience in organising company events and corporate activities

• Strong planning, coordination, negotiation and problem-solving skills

• Strong sense of ownership, urgency and responsibility

• Organised, detail-oriented and able to manage multiple matters at the same time

• Able to work independently in a fast-paced environment

• Proficient in Microsoft Word, Excel and PowerPoint

• Good communication, reading and writing skills in English and Chinese to liaise with Chinese-speaking associates

• Willing to work extended hours when required