Assistant Librarian

International French School (Singapore); Singapore; On-site; SGD 30,000 - 42,000; Full time

Benefits offered by this job

International medical insurance

School fee reduction

Free after day care for IFS children

Job summary

International French School (Singapore) is seeking a Librarian Assistant to support the librarian and supervise students in the 3C Knowledge and Culture Centre. You will help manage documents, loans, and space bookings, and assist with research and multimedia activities for students from 6th to 12th grade.

Role requires proficiency in French, good English, and strong interpersonal skills. The position offers a permanent full-time contract and benefits including international medical insurance

Qualifications

• Significant training or experience in the field of information and documentation.
• Take an interest in and adapt to new technologies; curiosity and skills in computing are preferred (Word, Excel, Google Drive, video/sound editing).
• Knowledge of library management software is desirable.
• Desire to work with students from 6th to 12th grade; culture and literature interest.

Responsibilities

• Record and organize books; manage loans and delays; remind families about loans.
• Assist with remaining Secretariat tasks such as departures and liaison with relevant offices.
• Ensure the 3C space operates smoothly in librarian’s absence and assist users (students, teachers, adults).
• Guide users to locate documents via the 3C search engine (PMB) and support students in producing multimedia projects.
• Set up decorations for events across spaces and assist with workshops and video projections.

Skills

French language

English language

Interpersonal skills

Teamwork

Information management

Tech-savvy

Education

Training or experience in information and documentation

Tools

Word

Excel

Google Drive

Audacity

Magic Info

Canva

Job description

The Librarian Assistant assists the teacher in her/his daily tasks and contributes to the supervision of the students in the 3C (Knowledge and Culture Centre).

RESPONSIBILITIES

Managing Documents :

• Recording and equipping books
  
• Filing and organizing documents, putting shelves back in order
  
• Manage loans and document delays
  
• Reminder letters sent to families
  
• Register the books for the 3C and for the other departments
  

Secretariat tasks :

• Follow-up on departures during the school year (liaison with the Departure Office, Eduka)
  

Managing Student and Spaces in the 3C

• To ensure the functioning of the 3C alone in the absence of the librarian teacher
  
• Welcoming and advising users (students, teachers, adults)
  
• Managing student flow
  
• Ensure that the space and equipment provided are respected
  
• Responding to various requests in relation to attendance and use and booking of spaces
  
• Helping the students with the photocopying and printing machine at the 3C
  
• Set up themed decorations across the different event spaces
  

Helping with documentary research, cultural animation:

• Helping users to find their way around in the various spaces and to find the documents they are looking for, in particular via the 3C search engine (PMB).
  
• Accompanying students in their productions (production of computer graphics, videos, audiovisual montages)
  
• Organize activities for the students in the 3C (setting up workshops, clubs and to assist with the video projection link to the activities and events in the 3C)
  
• Assist the librarian in his or her cultural and recreational activities at high school level.
  

SKILLS, APTITUDES, EDUCATION REQUIRED FOR THE POSITION

• Significant training or experience in the field of information and documentation
  
• Take an interest in and adapt to new technologies. Curiosity and skills in the computer field will be privileged (use of word processing software such as Word and Excel, Google Drive, video and sound editing software such as Audacity, Magic info, Canva, making video capsules).
  
• Knowledge of library management software desired
  
• Desired school experience
  
• Proficiency in the French language required,
  
• Mastery of the English language desired
  
• Sense of contact and strong interpersonal skills
  
• Be able to work in a team
  
• Be rigorous in the method of information management
  
• Adapting to the needs of children from 6th to 12th grade (6ème to Terminale)
  
• A taste for culture and literature
  

WORKING CONDITIONS

• Permanent contract, Full time (42 hours) ,
  
• International Medical insurance covering maternity, dental, optical serious illness and much more.
  
• School fees reduction as well as a free after day care for children enrolled in IFS.
  
• School vacation (except for 5 days at end/beginning of academic year )