Assistant Librarian

International French School; Singapore; On-site; SGD 36,000 - 51,000; Full time

Benefits offered by this job

International medical insurance

School fees reduction & daycare for en

School holidays (vacations)

Job summary

International French School in Singapore seeks a Librarian Assistant to support a teacher in daily tasks and supervise students in the Knowledge and Culture Centre (3C). The role involves document management, loans, and day-to-day operations of the library, while assisting with research, decorations, and student activities.

The ideal candidate has training in information and documentation, is proficient in French and conversant in English, and works well in a team environment with a strong

Qualifications

• Significant training or experience in information and documentation.
• Proficiency in French is required and English is desired.
• Strong interpersonal and teamwork abilities are essential.
• Adaptability to the needs of students from 6th to 12th grade (ages roughly 11–18).
• Familiarity with library management practices and digital tools.

Responsibilities

• Assist the teacher in daily tasks and supervise students in the 3C (Knowledge and Culture Centre).
• Manage and organize documents, loans, and renewals; send reminder letters to families.
• Support welcoming and advising users (students, teachers, adults) in the 3C.
• Ensure the space and equipment are respected; manage space bookings as needed.
• Contribute to research assistance, cultural activities, and student projects in the 3C.

Skills

Interpersonal skills

Teamwork

Information management

Adaptability

Cultural literacy

Education

Information & documentation training/experience

French language proficiency

English language proficiency

Tools

Word

Excel

Google Drive

Audacity

Canva

Video editing software

Canva

Job description

The International French School (Singapore) offers many career opportunities all year round for experienced, energised, passionate educators and administrators. IFS, one of the largest schools in the AEFE network, seeks to attract, nurture and retain individuals of the highest professional integrity and caliber who are committed to international education and fully believe in the power of a multilingual, multicultural environment as a gateway to educating tomorrow’s global citizens. We seek individuals able to work well on teams and within the framework of the whole-school project. We expect to see strong evidence of ability to work well within a team environment. Respect for others, loyalty and team spirit, lie at the heart of what we do.

Job Description

MISSION

The Librarian Assistant assists the teacher in her/his daily tasks and contributes to the supervision of the students in the 3C (Knowledge and Culture Centre).

RESPONSIBILITIES

Managing Documents:

• Recording and equipping books
• Filing and organizing documents, putting shelves back in order
• Manage loans and document delays
• Reminder letters sent to families
• Register the books for the 3C and for the other departments

Secretariat tasks :

• Follow-up on departures during the school year (liaison with the Departure Office, Eduka)

Managing Student and Spaces in the 3C

• To ensure the functioning of the 3C alone in the absence of the librarian teacher
• Welcoming and advising users (students, teachers, adults)
• Managing student flow
• Ensure that the space and equipment provided are respected
• Responding to various requests in relation to attendance and use and booking of spacesHelping the students with the photocopying and printing machine at the 3C
• Set up themed decorations across the different event spaces

Helping with documentary research, cultural animation:

• Helping users to find their way around in the various spaces and to find the documents they are looking for, in particular via the 3C search engine (PMB).
• Accompanying students in their productions (production of computer graphics, videos, audiovisual montages)
• Organize activities for the students in the 3C (setting up workshops, clubs and to assist with the video projection link to the activities and events in the 3C)
• Assist the librarian in his or her cultural and recreational activities at high school level.

SKILLS, APTITUDES, EDUCATION REQUIRED FOR THE POSITION

• Significant training or experience in the field of information and documentation
• Take an interest in and adapt to new technologies. Curiosity and skills in the computer field will be privileged (use of word processing software such as Word and Excel, Google Drive, video and sound editing software such as Audacity, Magic info, Canva, making video capsules).
• Knowledge of library management software desired
• Desired school experience
• Proficiency in the French language required,
• Mastery of the English language desired
• Sense of contact and strong interpersonal skills
• Be able to work in a team
• Be rigorous in the method of information management
• Adapting to the needs of children from 6th to 12th grade (6ème to Terminale)
• A taste for culture and literature

WORKING CONDITIONS

• Permanent contract, Full time (42 hours) ,
• International Medical insurance covering maternity, dental, optical serious illness and much more.
• School fees reduction as well as a free after day care for children enrolled in IFS.
• School vacation (except for 5 days atend/beginning of academic year )