Assistant Librarian

INTERNATIONAL FRENCH SCHOOL (SINGAPORE) LTD.; Singapore; On-site; SGD 25,000 - 36,000; Full time

Benefits offered by this job

International medical insurance

School fees reduction

Free daycare for children enrolled in

Vacation time aligned with school

Job summary

INTERNATIONAL FRENCH SCHOOL (SINGAPORE) LTD. is seeking a Librarian Assistant to support the teacher and supervise students in the 3C (Knowledge and Culture Centre). The role covers document management, loans, secretariat tasks, and helping with cultural activities.

You will welcome and advise users, manage spaces, and assist with audiovisual and printing tasks, collaborating with teachers and staff to support students from 6th to 12th grade.

Qualifications

• Significant training or experience in information and documentation.
• Curiosity and skills in the computer field, including basic word processing and media tools.
• Knowledge of library management software is desirable.
• Proficiency in French is required; English proficiency is desirable.
• Ability to work in a team with good interpersonal skills.
• Adaptability to support students from 6th to 12th grade and a taste for culture and literature.

Responsibilities

• Assist in managing documents and books in the 3C Knowledge and Culture Centre.
• Support with loans, cataloguing, and reminders to families.
• Handle secretariat tasks and liaise with_departments and offices.
• Welcome and guide users, manage student flow, and booking of spaces.
• Assist with research, workshops, and cultural activities led by the librarian.

Skills

Information management

Tech savv y

French language

English language

Interpersonal skills

Teamwork

Education

Background in information documentation

Tools

Library management software

Word/Excel

Google Drive

Canva

Audacity

Job description

MISSION

The Librarian Assistant assists the teacher in her/his daily tasks and contributes to the supervision of the students in the 3C (Knowledge and Culture Centre).

RESPONSIBILITIES

Managing Documents:

• Recording and equipping books

• Filing and organizing documents, putting shelves back in order

• Manage loans and document delays

• Reminder letters sent to families

• Register the books for the 3C and for the other departments

Secretariat tasks :

• Follow-up on departures during the school year (liaison with the Departure Office, Eduka)

Managing Student and Spaces in the 3C

• To ensure the functioning of the 3C alone in the absence of the librarian teacher

• Welcoming and advising users (students, teachers, adults)

• Managing student flow

• Ensure that the space and equipment provided are respected

• Responding to various requests in relation to attendance and use and booking of spaces

• Helping the students with the photocopying and printing machine at the 3C

• Set up themed decorations across the different event spaces

Helping with documentary research, cultural animation:

• Helping users to find their way around in the various spaces and to find the documents they are looking for, in particular via the 3C search engine (PMB).

• Accompanying students in their productions (production of computer graphics, videos, audiovisual montages)

• Organize activities for the students in the 3C (setting up workshops, clubs and to assist with the video projection link to the activities and events in the 3C)

• Assist the librarian in his or her cultural and recreational activities at high school level.

SKILLS, APTITUDES, EDUCATION REQUIRED FOR THE POSITION

• Significant training or experience in the field of information and documentation

• Take an interest in and adapt to new technologies. Curiosity and skills in the computer field will be privileged (use of word processing software such as Word and Excel, Google Drive, video and sound editing software such as Audacity, Magic info, Canva, making video capsules).

• Knowledge of library management software desired

• Desired school experience

• Proficiency in the French language required,

• Mastery of the English language desired

• Sense of contact and strong interpersonal skills

• Be able to work in a team

• Be rigorous in the method of information management

• Adapting to the needs of children from 6th to 12th grade (6ème to Terminale)

• A taste for culture and literature

WORKING CONDITIONS

• Permanent contract, Full time (42 hours) ,

• International Medical insurance covering maternity, dental, optical serious illness and much more.

• School fees reduction as well as a free after day care for children enrolled in IFS.

• School vacation (except for 5 days atend/beginning of academic year )

RELATIONSHIP

• Students

• Teachers

• Pastoral Care

REPORTING

• Librarian