Assistant I, Admin

ST Engineering Defence Aviation Services Pte. Ltd; Singapore; On-site; SGD 38,000 - 54,000; Full time

Job summary

ST Engineering Defence Aviation Services Pte. Ltd in Singapore is seeking an Administrative Assistant to provide support to the Quality Tech Records team by maintaining accurate documentation and ensuring retrievability of compliance records.

The role involves data entry, updating databases, organizing both physical and electronic filing systems, and assisting with basic reporting and administrative tasks as required.

Qualifications

• Proficient with Microsoft Word and Excel.
• Strong verbal and written communication skills.
• Good typing speed and accuracy.
• Organised with good record-keeping abilities.

Responsibilities

• Perform accurate data entry and maintain records in databases and electronic systems.
• Update and manage compliance-related records and documentation.
• Review documents and data for completeness, accuracy, and consistency.
• Assist in the preparation of basic reports, summaries, and administrative documentation.
• Support filing, scanning, indexing, and retrieval of records and documents.
• Ensure proper organisation and maintenance of physical and electronic filing systems.
• Provide general administrative support to the department as required.
• Carry out any other duties and responsibilities assigned by the supervisor or management.

Skills

Data entry

Microsoft Word

Microsoft Excel

Attention to detail

Education

N-Level / O-Level / ITE or equivalent

Job description

Job Summary

Provide administrative and records management support to the Quality Tech Records team by maintaining accurate documentation, updating databases, and ensuring compliance records are properly managed and retrievable.

Job Responsibilities

• Perform accurate data entry and maintain records in databases and electronic systems.

• Update and manage compliance-related records and documentation.

• Review documents and data for completeness, accuracy, and consistency.

• Assist in the preparation of basic reports, summaries, and administrative documentation.

• Support filing, scanning, indexing, and retrieval of records and documents.

• Ensure proper organisation and maintenance of physical and electronic filing systems.

• Provide general administrative support to the department as required.

• Carry out any other duties and responsibilities assigned by the supervisor or management.

Job Requirements

• Minimum N-Level, O-Level, ITE, or equivalent qualification.

• Proficient in Microsoft Office applications, particularly Word and Excel.

• Good typing speed with strong attention to detail and accuracy.

• Good organisational, record-keeping, and filing skills.

• Able to work independently and manage tasks effectively within stipulated timelines.

• Meticulous, responsible, and committed to maintaining data confidentiality.

• Open to Singapore Citizens only.