Admin cum Facilities Manager / Assistant Manager (Administration / Facility Management)

ea recruitment pte. ltd.; Singapore; On-site; SGD 66,000 - 78,000; Full time

Benefits offered by this job

Excellent Welfare and Benefits

Career progression

Job summary

ea recruitment pte. ltd. in Singapore is seeking a Facilities/Building Services Manager to oversee facilities and administration, ensuring continuous FM services and minimal disruption to operations.

You will lead facilities teams, coordinate repairs with vendors (HVAC, electrical, plumbing), and drive office space planning and project delivery from design through startup, including multi-location travel within Singapore.

Qualifications

• Bachelor's degree in Facility / Building Services or equivalent experience.
• Capability to manage a commercial portfolio with 3 to 5 years’ experience preferred.

Responsibilities

• Oversee and manage facilities and administration functions to ensure continuity of Facility Management services.
• Provide leadership to facilities and administration teams to deliver high quality service.
• Coordinate building repairs and engage vendors for HVAC, electrical, plumbing and general repairs.
• Source and evaluate contractors to comply with purchasing policies.
• Manage office space planning, including layouts, cost estimates, schedules, and startup of locations.
• Develop schedules and master project plans; monitor costs and risks.
• Lead project management from requirements to startup of services.
• Coordinate with real estate brokers to select locations.
• Communicate with contractors, managers, and architects to design space and manage projects.
• Ensure project delivery meets specifications and sustain practices.

Skills

Facilities portfolio management

Project leadership

Education

Bachelor's degree in Facility / Building Services

Job description

• MNC Company

• Basic $5500 - $6500 + AWS + Variable Bonus

• Excellent Welfare and Benefits + Career progression

• Working location: Lorong Chuan (walking distance from MRT station)

• Working hours: Monday to Friday (8.45am to 5.45pm)

Job Responsibilities:

• Oversee and manage facilities and administration functions to ensure continuity of Facility Management services and minimize any disruption to company operations.

• Provide leadership to facilities and administration teams and accountable for the functions in order to provide high quality of service to company operations.

• Coordinate building repair requests and engage vendors for repairs include HVAC, electrical, plumbing and general repair.

• Source and evaluate contractor / supplier / vendor to contract specification; and in compliance to clients purchasing policies and procedures.

• Manages, approves, and executes change orders and proposals for office space planning, including office layouts, design, specification development, cost estimates, schedule construction, start up and decommissioning field locations.

• Develops estimates and schedules, including a master project schedule and manages the project to completion; establishes and measures costs, identifies issues and risks, establishes project documentation, space standards, and LEED certification standard or equivalent.

• Project management includes all aspects of requirements planning, developing Space Planning Utilization Report (SPUR), design development, construction, fit up, relocation, and startup of all related services.

• Works with outside real estate brokers to select suitable site locations.

• Develops and manages projects in terms of scope; approval, schedule, and budget utilizing established processes, experience, and expertise.

• Establishes deadlines, manages to milestones, monitors and reports progress of projects.

• Communicates with contractors, building managers, and architects to design space and manage projects.

• Manages the developing designs and estimates, obtaining approvals and budgets, commissioning the project, and overseeing the construction of office space ensuring build out to specifications and sustaining practices.

• Thoroughly evaluates site due diligence analyses for relocation and occupancy.

• Manages architects/engineers for schematic, development, design and construction documents.

• Coordinates and directs the activities of project management resources, consisting of internal and outsourced vendors.

• Manages the design, construction, and commissioning of these projects to meet or exceed project and company goals.

• Builds programming, conducts adjacency analysis, works with architects and contractors, approves construction drawings, and oversees the management of construction projects in the field.

• Works with outside consultants to reduce real property tax obligation.

• Negotiates directly with landlords for lease renewal. Reviews lease clauses to determine obligations, rules or procedures. Tracks and arranges for the return of lease security deposits.

• Assist and facilitate to address Facility related concerns arising from audits; internal, external and insurance related.

• Position will require travelling within Singapore between 3 locations.

• Other duties as assigned.

Job Requirements:

• Bachelor's degree in Facility / Building Services or equivalent experience from which comparable knowledge and job skills can be obtained.

• Capability to manage a commercial portfolio with 3 to 5 years’ experience will be highly preferred.

We regret that only shortlisted candidates will be contacted.