Assistant Archivist/Archivist, Declassification

NLB Singapore; Singapore; On-site; SGD 23,000 - 30,000; Part time

Job summary

National Library Board (NLB) Singapore seeks a forward-thinking professional to support the National Archives of Singapore (NAS) in declassifying official government files to facilitate access and deepen understanding of Singapore's history.

You will review files, work with government agencies and NAS teams to optimize declassification processes, and manage public requests while safeguarding sensitive information. This role is part-time (21 hours/week) on a two-year contract.

Qualifications

• 2–5 years of working experience in public service or history/information-related fields.
• Mature with sound judgment and the ability to analyze situations strategically.
• Strong teamwork skills and ability to work under pressure in a dynamic environment.
• Integrity and ability to protect sensitive information.
• Good command of English in writing and speaking.

Responsibilities

• Review government files and identify content suitable for declassification.
• Process and facilitate public requests to access declassified files.
• Coordinate with external government agencies and NAS internal teams to improve processes.
• Perform regular data analyses and reporting on declassification requests.
• Undertake secretariat duties if assigned.

Skills

Analytical thinking

Team player

Integrity

English communication

Education

History / Information science / Registry background

Job description

[What the role is]

The National Library Board (NLB) nurtures Readers for Life, Learning Communities and a Knowledgeable Nation by promoting reading, learning and history through our network of 28 libraries across Singapore, the National Library and the National Archives of Singapore.

[What the role is]

The National Library Board (NLB) nurtures Readers for Life, Learning Communities and a Knowledgeable Nation by promoting reading, learning and history through our network of 28 libraries across Singapore, the National Library and the National Archives of Singapore.

At NLB, you can look forward to a flexible, hybrid work environment with rewarding, impactful deliverables that improve the lives of the community. With caring colleagues, you will be in an ideal environment for professional development, innovation and impact.

We can offer you:

• A chance to Impact the Community, bridge gaps and empower everyone with the opportunity for learning and discovery.
• An opportunity to Innovate and Push Boundaries. We value ideas, curiosity and a passion for innovation to transform our libraries and archives.
• An organisation that Cares for your Growth and Wellbeing through investment in staff development and wellbeing in a supportive and collaborative environment.

We are looking for a forward-thinking individual to support the National Archives of Singapore (NAS) in its core work of declassification of official government files to facilitate access and deepen understanding of Singapore's history. As part of the NAS Declassification team, you will help to review government files and work closely with various government agencies on the declassification of their files.

[What you will be working on]

• Review of Government Files: Review files and highlight sensitive content in the process of declassification.
• Process and facilitate public requests to access files.
• Stakeholder Management: Work closely and collaborate with:
  • External (Government Agencies): Liaise with agencies on declassification of their files. Provide guidance and training to agencies on declassification.
  • Internal: Work with other NLB divisions including NLB's IT team and within NAS to improve processes.
• Data Analytics: Perform regular statistical analyses and reporting on public requests data.
• Perform secretariat duties if assigned.

[What we are looking for]

• 2-5 years of working experience, preferably having experience in different sectors of the public service and/or having history, information science or registry background. Applicants with no experience may apply.
• Mature with a good sense of judgement, has the ability to analyse and assess situations from a strategic lens.
• Strong team player with the ability to work under pressure in a fast-paced and dynamic environment.
• Integrity and ability to discern and protect sensitive information.
• Good command of English and communication skills (writing and speaking)

This role is on a part-time work arrangement, i.e. 21 hours per week. The successful candidate will be appointed on a two-year contract.