Property Executive

GALLANT INVESTMENT PTE LTD; Singapore; On-site; SGD 42,000 - 65,000; Full time

Job summary

Gallant Investment Pte Ltd. is seeking a diligent Operations Coordinator to support the senior operations manager in overseeing residential and commercial property operations at 51 Goldhill Plaza. You will coordinate facility matters, monitor building systems, and ensure compliance with regulations.

The role requires a diploma in Building/Facilities Management and 1–2 years of property management experience, with strong MS Office skills and the ability to lead a small team of technicians.

Qualifications

• Diploma in Building/Facilities Management or related field.
• 1–2 years of property management or commercial building administration.
• Strong knowledge of MS Office; proficient with Word, Excel and presentations.
• Willing to be cross-trained in facilities-related tasks.
• Able to handle multiple tasks and take ownership of assignments and operations.
• Team player with good communication and organizational skills.
• Fire Safety Manager certification is a plus.

Responsibilities

• Assist the senior operations manager in all aspects of operations/building maintenance for residential and commercial properties.
• Coordinate with the team on facility matters and operations issues.
• Monitor building systems and equipment efficiency.
• Manage tenancy guidelines, inspections, documentation and approvals.
• Maintain policies and procedures for building operations and maintenance.
• Prepare monthly management reports, notices and memoranda.
• Raise RFQs and issue POs.
• Monitor license renewals and vendor setups; track contract statuses.
• Liaise with tenants, vendors and other stakeholders.
• Supervise a team of technicians.

Skills

MS Office

Team leadership

Communication skills

Education

Diploma in Building/Facilities Management

Job description

Job Summary

Support the senior operations manager in managing residential and commercial property operations, ensuring efficient building maintenance, compliance, and tenant coordination while supervising technicians and managing vendor contracts.

Responsibilities

• To assist the senior operations manager in all aspects of operations/building maintenance and all properties (residential and commercial).
• Coordinate with the team on various facility matters and assist in operations issue.
• Assist to monitor the efficient operation of building’s system and equipment.
• Manage tenancy design guidelines with tenants, which includes joint inspections for unit takeover and handover, design documentation and approval, compliance to regulatory guidelines and adhering to company’s guidelines and schedules.
• Maintain policies and procedures for the building operations, maintenance, administration and management.
• Prepare monthly management reports, building circulars and memoranda.
• To raise request for quotations (RFQs), issue purchasing orders (POs) etc.
• Monitoring of license renewal date and status, vendor setup and other operations matters.
• Monitor contract status and renew the expiring contract.
• Responsible for maintaining the property management system for Operations department.
• Liaisons with internal and external stakeholders which includes tenants, vendors, etc.
• Supervise a team of technicians.

Job Requirements

• Diploma in Building/Facilities Management or any other related field.
• Minimum 1 to 2 years of related experience in property management or commercial building administration.
• Strong knowledge in MS Office (Word, Excel and Presentation) and IT matters.
• Highly motivated, meticulous and willing to be cross-trained in various aspects of facilities.
• Able to perform multiple tasks effectively.
• Able to work independently and take ownership of assignments and manage operation with good leadership attributes.
• Team player with good communication and organization skills.
• Preferably experience/certification as Fire Safety Manager.

Other Information

Job Location

• This role will be based at 51 Goldhill Plaza