APAC Executive Assistant & Office Operations Lead

Jobtailor; Singapore; On-site; SGD 90,000 - 120,000; Full time

Job summary

Jobtailor in Singapore is seeking an experienced Executive Assistant / Office Manager to ensure smooth operation of the Singapore office and to support senior leaders across APAC. You will manage complex calendars, coordinate international travel, liaise with vendors, and oversee meetings, budgets, and office services, while handling confidential information with discretion.

This role requires strong cross-cultural communication and a proactive approach to improving processes and employee

Qualifications

• 8+ years in Executive Assistant, Office Management or senior support roles.
• Experience supporting senior executives and managing multiple priorities.
• Experience managing office operations, facilities, budgets, meetings, and international travel arrangements.
• Strong stakeholder-management across cultures and time zones.
• Proficiency in Microsoft 365 applications including Outlook, Teams, PowerPoint, Word and Excel.
• Excellent written and verbal communication in English.

Responsibilities

• Oversee smooth day-to-day operation of the Singapore office.
• Act as primary contact for office-related matters; manage vendors, building management, service providers and internal stakeholders.
• Coordinate onboarding, workspace arrangements, employee support requests, leadership visits, and office events.
• Provide Executive Assistant support to APAC GVP and designated APAC Senior Leadership Team members.
• Manage complex calendars, meetings, travel arrangements, expenses, and follow-ups across multiple countries and time zones.
• Prepare presentations, reports, correspondence, and meeting materials while handling confidential information.
• Coordinate with stakeholders across APAC and globally.
• Proactively solve problems and improve processes, employee experience, and operational efficiency.

Skills

Executive Support

Office Management

Stakeholder Management

MS 365 Proficiency

International Travel Coordination

Education

Diploma/Bachelor's Degree

Tools

Microsoft Outlook

Microsoft Teams

Microsoft PowerPoint

Microsoft Word

Microsoft Excel

Job description

Jobtailor in Singapore is seeking an experienced Executive Assistant / Office Manager to ensure smooth operation of the Singapore office and to support senior leaders across APAC. You will manage complex calendars, coordinate international travel, liaise with vendors, and oversee meetings, budgets, and office services, while handling confidential information with discretion.

This role requires strong cross-cultural communication and a proactive approach to improving processes and employee