APAC Executive Assistant & Office Operations Lead

HUNTER DOUGLAS SINGAPORE PTE LTD; Singapore; On-site; SGD 55,000 - 80,000; Full time

Job summary

HUNTER DOUGLAS SINGAPORE PTE LTD is seeking an Executive Assistant / Office Support to back the APAC leadership team from Singapore. You will manage complex calendars, coordinate international travel, prepare board materials, and handle sensitive communications with discretion.

The role also covers office operations, vendor management, and onboarding for new hires in the Singapore office. The ideal candidate is highly organized, proactive, and comfortable in a fast-paced, multicultural regional

Qualifications

• Diploma or Bachelor's degree in Business Administration or a related discipline preferred
• Fresh graduates with strong academic records encouraged to apply
• Prior experience supporting senior leaders or coordinating meetings and travel is preferred

Responsibilities

• Manage complex calendars for the APAC CEO and up to 5 additional executives, resolving scheduling conflicts
• Coordinate domestic and international travel arrangements, including flights and itineraries
• Prepare, format, and proofread correspondence, presentations, board materials, and reports
• Screen and prioritize incoming communications and act as gatekeeper where appropriate
• Track action items from executive meetings to ensure timely completion
• Process expense reports, invoices, and reimbursements for supported executives
• Handle confidential information with utmost discretion
• Plan and coordinate leadership meetings, offsites, and regional town halls
• Liaise with stakeholders to schedule cross-border meetings across time zones
• Assist with onboarding logistics for new hires in Singapore office
• Ensure workplace health & safety requirements and audits compliance
• Manage office budget and vendor contracts
• Provide backup support to other regional assistants as needed
• Undertake special projects and ad hoc duties as assigned by APAC CEO

Skills

Calendar management

Travel coordination

Executive support

Stakeholder management

Microsoft Office 365

Communication

Discretion

Multi-timezone coordination

Education

Diploma or Bachelor's degree in Business Administration or related discipline

Tools

Microsoft Office 365

Job description

HUNTER DOUGLAS SINGAPORE PTE LTD is seeking an Executive Assistant / Office Support to back the APAC leadership team from Singapore. You will manage complex calendars, coordinate international travel, prepare board materials, and handle sensitive communications with discretion.

The role also covers office operations, vendor management, and onboarding for new hires in the Singapore office. The ideal candidate is highly organized, proactive, and comfortable in a fast-paced, multicultural regional