Adminstrator

JPN INDUSTRIAL TRADING PTE LTD; Singapore; On-site; SGD 36,000 - 50,000; Full time

Job summary

JPN INDUSTRIAL TRADING PTE LTD is seeking an Operations Admin to support daily operations by handling routine administrative paperwork, coordinating logistics, and communicating with customers. The role involves assisting the operations team to ensure workflows run smoothly and efficiently.

Responsibilities include coordinating schedules with technicians, processing quotations for damage claims, and assisting in procurement of spare parts.

Qualifications

• Proven ability to manage documentation and correspondence.
• Strong organizational and record-keeping capabilities.
• Meticulous attention to detail in documentation and claims processing.
• Ability to work in a fast-paced environment and meet deadlines.
• Mandarin proficiency is a plus to communicate with Mandarin-speaking customers.

Responsibilities

• Manage routine administrative documentation by preparing and issuing PR, MMR, service reports, and inspection reports to support daily operations.
• Coordinate job schedules, paperwork, and work progress updates with technicians and mechanics to ensure timely completion of tasks.
• Process damage claims by preparing and sending accurate quotations to customers when required.
• Assist in logistics coordination for delivery, collection, and deployment of machines or equipment to support operational needs.
• Support sourcing and purchasing of spare parts for repair and maintenance by liaising with suppliers and internal departments to ensure timely procurement.
• Maintain organized records and filing of operational documents for easy tracking and reference.
• Ensure compliance with company operational procedures and logistics requirements to maintain smooth workflows.
• Provide general administrative support to the operations team as needed to facilitate daily activities.

Skills

Administrative skills

Organizational skills

Attention to detail

Multitasking

Mandarin proficiency (spoken)

Tools

MS Office

Job description

Job Summary

We are looking for a responsible and organized Operations Admin to support our daily operations. The role involves managing routine administrative paperwork, coordinating logistics, communicating with customers, and assisting the operations team to ensure work processes run smoothly and deficiently.

Responsibilities

• Manage routine administrative documentation by preparing and issuing PR, MMR, service reports, and inspection reports to support daily operations
• Coordinate job schedules, paperwork, and work progress updates with technicians and mechanics to ensure timely completion of tasks
• Process damage claims by preparing and sending accurate quotations to customers when required
• Assist in logistics coordination for delivery, collection, and deployment of machines or equipment to support operational needs
• Support sourcing and purchasing of spare parts for repair and maintenance by liaising with suppliers and internal departments to ensure timely procurement
• Maintain organized records and filing of operational documents for easy tracking and reference
• Ensure compliance with company operational procedures and logistics requirements to maintain smooth workflows
• Provide general administrative support to the operations team as needed to facilitate daily activities

Preferred competencies and qualifications

• Proficiency in MS Office to efficiently manage documentation and communication
• Strong administrative and organizational skills demonstrated by maintaining accurate records and managing multiple tasks
• Meticulous attention to detail to ensure accuracy in documentation and claims processing
• Ability to work effectively in a fast-paced environment to meet operational deadlines
• Spoken proficiency in Mandarin is a plus to facilitate communication with mainly Mandarin-speaking customers