Administrator Cum Document Controller

UNITED SINGAPORE BUILDERS PTE. LTD.; Singapore; On-site; SGD 36,000 - 51,000; Full time

Job summary

UNITED SINGAPORE BUILDERS PTE. LTD. in Singapore is seeking a diligent Administrator and Document Controller to support the Design and Operations teams on a civil LTA project.

You will handle administrative tasks and document control, ensuring timely and accurate handling of project documents and smooth communication with consultants and clients. The role requires coordinating with suppliers, maintaining records of assets, renewing contracts, and assisting with audits.

Qualifications

• Minimum 2 years in administration and document control, preferably in construction.
• Proficient computer skills to manage electronic documentation and communication.
• Ability to work in a team and maintain organized workplace.

Responsibilities

• Handle administrative tasks and coordinatedocument control for the Design/Operation team in construction project.
• Coordinate document exchanges with consultants and clients (LTA) to maintain progress.
• Obtain approvals for access to platforms, maintain organized records of project documents.
• Assist with ad-hoc admin duties and support the Design Team’s operations.
• Interact with suppliers, manage assets, and support audits and contract renewals.

Skills

Administrative support

Document control

Vendor coordination

Communication

Team player

Education

O Level certification

Tools

MS Office

Document management system

Job description

A Construction Civil Engineering organization (maincontractors) engage in a civil LTA project . The company values team work andcontinuous learning.

Job Summary

You will handle administrative tasks and coordinatedocument control for the company/Design/Operation Team in a constructionproject, ensuring timely and accurate handling of project documents andsupporting smooth communication with consultants and clients.

Responsibilities:

Administrations

• Issue of stationeries / Pantries/ Toiletries & control including purchasing and cost compare
• Event arrangement/ Workers mthly dinner arrangement/ Fruit day/Bonding day and etc
• Renewal of TOL lease/ GGBS/ ISO / BCA upgrade
• Monitor, update of all software expire date and do compare cost before renewal
• HP/ Singtel/ Elect bill/ Starhub recontract and keep mthly record
• Letter box / postage/ courier
• Update and keep record of all computer/ Lap top/ Copier/ Furniture/ Coffee maker /furniture/ phone and all admin assest.
• All master outgoing and incoming correspondence to control and master email out to all HOD
• Arrangement of meeting room
• Handle Management's Shell Petrol Card/golf membership card/corporate credit card etc
• Verified all admin suppliers tax invoice and keep record or qty
• Record and update vehicles insurance and road tax. Cost compare of all insurance renewal
• Handle ISO and GGBS audit
• Update, record and control of all company’s HP, Internet, Elect, water usage include renewal of contract
• General admin

Document Controller

• Manage daily document control tasks for the Design Team to ensure accurate and timely handling of project documents
• Coordinate document exchanges with design consultants and clients (LTA) to maintain effective communication and project progress
• Obtain project team approvals to access relevant platforms and systems for document management
• Maintain organized electronic and hard copy records of project documents to support project tracking and compliance
• Assist with administrative duties to support the Design Team’s operational needs
• Collaborate effectively with team members to meet project deadlines and maintain a neat and orderly work environment
• Other ad-hoc administration duties

Preferred Character Traits:

• Enjoys interacting and negotiating with external parties (e.g., suppliers, telco providers)
• Confident communicator with good interpersonal and persuasion skills
• Detail-oriented while balancing commercial awareness
• Proactive, resourceful, and solution-driven mindset

Preferred competencies and qualifications

• Minimum 2 years of experience in administration and DC, preferably within construction projects
• Proficient computer skills to manage electronic documentation and communication
• O Level certification or higher
• Ability to work well in a team and maintain a neat, organized personality.