Administrator

JPN INDUSTRIAL TRADING PTE LTD; Singapore; On-site; SGD 36,000 - 51,000; Full time

Job summary

JPN INDUSTRIAL TRADING PTE LTD is seeking an Operations Admin to support daily operations, manage routine paperwork, coordinate logistics, and communicate with customers. The role assists the operations team to keep workflows running smoothly and efficiently.

The ideal candidate should be proficient in MS Office, detail-oriented, able to handle multiple tasks in a fast-paced environment, and may benefit from Mandarin language skills to communicate with Mandarin-speaking customers.

Qualifications

• Proficiency in MS Office for documentation and communication.
• Strong administrative and organizational skills with accurate record-keeping.
• Meticulous attention to detail to ensure precision in documents and claims.
• Ability to work effectively in a fast-paced environment to meet deadlines.
• Mandarin language skills are a plus for communicating with Mandarin-speaking customers.

Responsibilities

• Manage routine administrative documentation including PR, MMR, service reports, and inspection reports.
• Coordinate job schedules, paperwork, and progress updates with technicians and mechanics.
• Process damage claims by preparing and sending quotations to customers.
• Assist in logistics coordination for delivery, collection, and deployment of machines/equipment.
• Support sourcing and purchasing of spare parts by liaising with suppliers and internal departments.
• Maintain organized records and filing of operational documents.
• Ensure compliance with company procedures and logistics requirements.
• Provide general administrative support to the operations team.

Skills

MS Office proficiency

Administrative & organizational skills

Attention to detail

Ability to work in fast-paced env

Mandarin communication (bonus)

Tools

MS Office

Job description

Company Overview

JPN INDUSTRIAL TRADING PTE LTD

Job Summary

We are looking for a responsible and organized Operations Admin to support our daily operations. The role involves managing routine administrative paperwork, coordinating logistics, communicating with customers, and assisting the operations team to ensure work processes run smoothly an deficiently.

Responsibilities

• Manage routine administrative documentation by preparing and issuing PR, MMR, service reports, and inspection reports to support daily operations
• Coordinate job schedules, paperwork, and work progress updates with technicians and mechanics to ensure timely completion of tasks
• Process damage claims by preparing and sending accurate quotations to customers when required
• Assist in logistics coordination for delivery, collection, and deployment of machines or equipment to support operational needs
• Support sourcing and purchasing of spare parts for repair and maintenance by liaising with suppliers and internal departments to ensure timely procurement
• Maintain organized records and filing of operational documents for easy tracking and reference
• Ensure compliance with company operational procedures and logistics requirements to maintain smooth workflows
• Provide general administrative support to the operations team as needed to facilitate daily activities

Preferred competencies and qualifications

• Proficiency in MS Office to efficiently manage documentation and communication
• Strong administrative and organizational skills demonstrated by maintaining accurate records and managing multiple tasks
• Meticulous attention to detail to ensure accuracy in documentation and claims processing
• Ability to work effectively in a fast-paced environment to meet operational deadlines
• Spoken proficiency in Mandarin is a plus to facilitate communication with mainly Mandarin-speaking customers