Administrative Operations & Reporting Specialist

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 28,000 - 45,000; Full time

Job summary

RECRUIT EXPRESS PTE LTD in Singapore is seeking an administrative support professional to assist in financial schemes coordination, data extraction and monitoring, and governance of training materials and calendars.

The role involves vendor onboarding, reporting, inventory management, and collaboration with clients and internal teams to resolve scheduling and operational issues. A Diploma and 2+ years of experience are preferred, with strong MS Office and Google Workspace skills.

Qualifications

• Min. Diploma in any related field.
• Minimum 2 years of administrative support experience.
• Proficient in Microsoft Office applications and Google Workspace.
• Good written and verbal communication skills.

Responsibilities

• Compile and coordinate financial schemes, including Medifund, Medisave, and eSMF, with relevant external agencies.
• Extract, monitor, and manage data to support client review assessments and scheduling.
• Maintain learning calendars, training materials, and weekly document submissions.
• Maintain audit schedules and coordinate with stakeholders to ensure documentation is complete and up to date.
• Assist with client onboarding for e-GIRO payment arrangements.
• Create, maintain, and update automated reports and interactive dashboards.
• Create, compile, and maintain vendor contracts and related documentation.
• Prepare and maintain regular reports on operations, vendors, expenses, and administrative activities.
• Schedule appointments between vendors and clients and ensure appointments are fulfilled on time.
• Coordinate with vendors, clients, and internal teams to resolve scheduling and operational matters.
• Raise purchase orders for equipment and inventory requirements.
• Support the receiving, restocking, distribution, and tracking of inventory.
• Facilitate self-collection of inventory for Home Care frontline staff.
• Maintain accurate inventory records and supporting documentation.
• Liaise with internal and external stakeholders to support the setup and administration of Medisave arrangements for Home Care clients.

Skills

Good written and verbal communication

Education

Diploma in any related field

Tools

Microsoft Office

Google Workspace

Job description

RECRUIT EXPRESS PTE LTD in Singapore is seeking an administrative support professional to assist in financial schemes coordination, data extraction and monitoring, and governance of training materials and calendars.

The role involves vendor onboarding, reporting, inventory management, and collaboration with clients and internal teams to resolve scheduling and operational issues. A Diploma and 2+ years of experience are preferred, with strong MS Office and Google Workspace skills.