Administrative Operations & Events Coordinator

SIDLEY AUSTIN SINGAPORE PTE. LTD.; Singapore; On-site; SGD 38,000 - 58,000; Full time

Job summary

SIDLEY AUSTIN SINGAPORE PTE. LTD. seeks a proactive office administrator to support the Office Manager and run day-to-day back-office operations in our Singapore office.

You will handle onboarding packs, coordinate events and meetings, manage expenses, and assist with employment passes for overseas staff to ensure a professional workplace. Ideal candidates are highly organized, fluent in English, capable of multitasking, and able to work independently while maintaining accuracy in a fast-paced

Qualifications

• Minimum 3 years of secretarial/administrative experience.
• Experience in a law firm or professional services environment preferred.
• Proficient in MS Word, Excel and PowerPoint.
• Strong written and spoken English; Chinese a plus.

Responsibilities

• Support the Office Manager in daily admin tasks.
• Manage day-to-day back-office operations.
• Prepare new joiner orientation packs.
• Coordinate events, conferences and meetings.
• Prepare meeting agendas and minutes.
• Handle office expenses and vendor contracts.
• Assist with Employment Pass and accommodation for overseas staff.
• Standby cover for front office receptionist duties.
• Maintain office supplies and facilities.

Skills

MS Word

MS Excel

PowerPoint

English proficiency

Multitasking

Organizational skills

Job description

SIDLEY AUSTIN SINGAPORE PTE. LTD. seeks a proactive office administrator to support the Office Manager and run day-to-day back-office operations in our Singapore office.

You will handle onboarding packs, coordinate events and meetings, manage expenses, and assist with employment passes for overseas staff to ensure a professional workplace. Ideal candidates are highly organized, fluent in English, capable of multitasking, and able to work independently while maintaining accuracy in a fast-paced