Administrative & Operations Coordinator

Autoestate; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job summary

Autoestate is seeking a proactive Office Coordinator in Singapore to support daily operations, handle phones, mail, and filing, and maintain office supplies.

You will assist with financial and billing tasks, schedule meetings and travel, manage calendars, and support event planning.

Data management and confidentiality are important, serving as a central point of contact between internal teams, vendors, and clients.

Qualifications

Responsibilities

• Office Coordination: Manage daily operations, including answering phones, routing mail, filing documents, and maintaining office supplies.
• Financial & Billing Support: Process invoices, manage petty cash, track account balances, and assist with expense reports or timesheets.
• Scheduling & Logistics: Coordinate meetings, book travel arrangements, manage executive calendars, and assist in event planning.
• Data Management: Input and update data accurately in databases and ensure confidentiality and data protection policies.
• Liaison & Support: Act as the central point of contact between internal departments, external vendors, and clients.

Job description

Autoestate is seeking a proactive Office Coordinator in Singapore to support daily operations, handle phones, mail, and filing, and maintain office supplies.

You will assist with financial and billing tasks, schedule meetings and travel, manage calendars, and support event planning.

Data management and confidentiality are important, serving as a central point of contact between internal teams, vendors, and clients.