Administrative & Operations Coordinator

PERTAPIS COMMUNITY SERVICES LIMITED; Singapore; On-site; SGD 32,000 - 42,000; Full time

Job summary

Pertapis Community Services Limited is seeking a proactive Administrative Operations Assistant to support daily operations, student records, schedules, and procurement across centres in Singapore. You will maintain the Student Management System, handle clerical tasks, and ensure smooth administrative workflows.

Reporting to the Manager, you will assist in examinations, report books, budgeting support, stakeholder communications, and onboarding of staff while upholding service standards across

Qualifications

• GCE O Levels/N Levels/ITE or Diploma in Admin, Business or related field.
• Minimum 2 years’ experience in office administration or operational support.
• Proficient with Microsoft Office, data management systems, and basic accounting.
• Strong organisational, communication, and interpersonal skills.
• Detail-oriented, proactive, and able to juggle multiple priorities.

Responsibilities

• Support day-to-day operations and manage student records, attendance, and fees.
• Prepare class schedules, timetables, and admin documentation.
• Handle procurement, filing, and general administrative duties.
• Coordinate with centres and service providers on operational matters.
• Assist in examinations and preparation of report books and certifications.
• Provide admin support to teachers and staff, including teaching materials.
• Assist in recruitment, onboarding and staff administrative tasks.
• Support events, programmes, and ad-hoc duties as required.

Skills

Organisational skills

Communication

Interpersonal skills

Multitasking

Education

GCE O Levels/N Level/ITE or Diploma

Tools

Microsoft Office

Data management systems

Job description

Pertapis Community Services Limited is seeking a proactive Administrative Operations Assistant to support daily operations, student records, schedules, and procurement across centres in Singapore. You will maintain the Student Management System, handle clerical tasks, and ensure smooth administrative workflows.

Reporting to the Manager, you will assist in examinations, report books, budgeting support, stakeholder communications, and onboarding of staff while upholding service standards across