School Operations & Facilities Coordinator

PRIMESTAFF MANAGEMENT SERVICES PTE LTD; Singapore; On-site; SGD 36,000 - 54,000; Full time

Job summary

PRIMESTAFF MANAGEMENT SERVICES PTE LTD is seeking an Operations Support professional to assist in running a school's day-to-day operations in Singapore. You will help manage scheduling, correspondence, documentation, and event logistics, ensuring smooth workflows across departments.

Responsibilities include coordinating with vendors, monitoring facilities, assisting in safety protocols, and supporting procurement and inventory management.

Qualifications

• Minimum GCE 'O' Level with at least 2 years in operations, logistics, or estate management.
• Experience in administrative and operations roles in a school or child-focused environment is a plus.
• Proficient in MS Office and digital workflows; able to manage school systems.
• Strong interpersonal, vendor negotiation, and crisis management skills.

Responsibilities

• Assist in managing operational processes: scheduling, correspondence, documentation, and event logistics.
• Log facility defects or disruptions and log them for resolution.
• Supervise partners and contractors for maintenance; inspect classrooms and facilities for safety and cleanliness.
• Coordinate with OSOs on cleaning schedules and asset maintenance.
• Liaise with vendors and prepare reports and administrative documents.
• Support procurement and inventory management for school supplies and equipment.
• Support safety protocols and secure pupil arrivals and dismissals.
• Maintain records with VPA/OM and team; assist in renovation planning.
• Carry out ad-hoc duties as assigned by the VPA or OM.

Skills

MS Office

Vendor negotiation

Crisis management

Interpersonal communication

Multitasking

Education

GCE 'O' Level or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

PRIMESTAFF MANAGEMENT SERVICES PTE LTD is seeking an Operations Support professional to assist in running a school's day-to-day operations in Singapore. You will help manage scheduling, correspondence, documentation, and event logistics, ensuring smooth workflows across departments.

Responsibilities include coordinating with vendors, monitoring facilities, assisting in safety protocols, and supporting procurement and inventory management.