Administrative & Office Operations Specialist

Richard's Lighting (S) Pte Ltd; Singapore; Sur place; SGD 30 000 - 42 000; Plein temps

Résumé du poste

Richard's Lighting (S) Pte Ltd is seeking an organised Office Administrator to support daily operations in Singapore. You will handle phone messages, prepare quotes, schedules, POs, invoices and maintain filing, emails and deliveries both local and overseas.

Ideal candidates have at least 2 years of experience, proficiency in Microsoft Office, strong communication, good planning and time-management skills, and a positive attitude. Training will be provided.

Qualifications

• Minimum ‘N’ or 'O' Level qualification with at least 2 years of working experience.
• Adept in Microsoft Office applications (i.e. Excel, Word, PowerPoint)
• Strong communication and interpersonal skills, and possess a positive attitude
• Good planning and organising skills
• Good time-management and multi-tasking skills

Responsabilités

• Answer phone calls, including routed calls, take and deliver phone messages
• Prepare, monitor and update quotes, project schedules, production schedules, purchase orders, delivery orders and tax invoices
• Manage and file all office documents
• Reply to enquiries and emails upon gathering and presenting the relevant information
• Prepare and coordinate incoming & outgoing deliveries, both local and overseas
• Purchase within budget and manage the use of office supplies (e.g. office printing materials and stationeries, groceries, etc.)
• Manage the maintenance and repairs of office furniture and equipment (e.g. photocopiers, fax machines, air-conditioners, office desks and chairs, etc.)
• Any other tasks that may be assigned from time to time

Connaissances

Communication skills

Interpersonal skills

Time management

Planning and organising

Multi-tasking

Formation

N levels / O levels

Outils

Microsoft Office

Excel

Word

PowerPoint

Description du poste

Richard's Lighting (S) Pte Ltd is seeking an organised Office Administrator to support daily operations in Singapore. You will handle phone messages, prepare quotes, schedules, POs, invoices and maintain filing, emails and deliveries both local and overseas.

Ideal candidates have at least 2 years of experience, proficiency in Microsoft Office, strong communication, good planning and time-management skills, and a positive attitude. Training will be provided.