Administrative & Finance Operations Associate

HYPERSCAL SOLUTIONS PTE. LTD.; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

Allkin Singapore is seeking an Administrative Associate to support the day-to-day administrative and financial processes of the centre, ensuring operations run smoothly and efficiently.

You will play an indirect but important role in enabling rehabilitation and positive social impact by supporting casework teams, maintaining accurate records, and driving organized workflows in a structured, compliance-driven environment.

Qualifications

• Minimum O Levels, ITE, or Diploma.
• 1–3 years in administrative, finance support, or data-related roles.
• Proficiency in Microsoft 365; working knowledge of Excel for tracking and reporting.
• Highly organised, detail-oriented, and able to manage multiple priorities. Strong communication skills are essential.
• Comfortable working in a structured, compliance-driven environment and open to adopting new systems.

Responsibilities

• Process reimbursements, petty cash claims, and financial assistance submissions with accuracy and compliance.
• Monitor balances, track expenditures, and support monthly financial reporting.
• Maintain proper documentation and liaise with Finance to ensure timely processing and audit readiness.
• Manage onboarding administration, claims processing, and documentation filing.
• Support audits, compliance checks, and respond to internal administrative enquiries.
• Manage procurement and inventory of office and pantry supplies using internal procurement systems.
• Coordinate meetings, events, and centre activities, including recording minutes and distributing updates.
• Monitor office equipment, coordinating servicing or replacement to prevent disruptions.
• Work closely with caseworkers, Finance, and stakeholders to ensure timely submissions and follow-ups.
• Consolidate reports to ensure streamlined data collection and drive process improvements.

Skills

Microsoft 365

Excel

Data entry

Organizational skills

Communication

Education

Diploma or equivalent

ITE

O Levels

Tools

Microsoft 365

Excel

Job description

Allkin Singapore is seeking an Administrative Associate to support the day-to-day administrative and financial processes of the centre, ensuring operations run smoothly and efficiently.

You will play an indirect but important role in enabling rehabilitation and positive social impact by supporting casework teams, maintaining accurate records, and driving organized workflows in a structured, compliance-driven environment.