Executive, Facilities & Estate Management

HYPERSCAL SOLUTIONS PTE. LTD.; Singapore; On-site; SGD 31,000 - 51,000; Full time

Job summary

Allkin Singapore Ltd is seeking a Facilities and Estate Management Executive to oversee facility maintenance and project work across nearly 40 touchpoints island-wide. The role entails coordinating maintenance, liaising with contractors, and supporting procurement and reporting tasks.

The ideal candidate will have a facilities management or engineering background, strong organisation, and teamwork skills, with attention to safety and compliance. Fresh graduates are welcome to apply.

Qualifications

• Diploma/Degree in Facilities Management, Engineering, or a related discipline.
• Good organisational and coordination skills.
• Able to manage multiple tasks and follow up on action items independently.
• Proficient in Microsoft Office applications, especially Excel, Word, and PowerPoint.
• Fresh graduates are welcome to apply.

Responsibilities

• Support the Manager in coordinating facilities maintenance and A&A works.
• Assist in monitoring facilities-related works and contractor follow-ups.
• Coordinate maintenance schedules, service requests, inspections, and repair activities.
• Maintain records and documentation related to facilities management.
• Assist in obtaining quotations and supporting procurement activities.
• Support preparation and submission of reports and information for funders and management.
• Conduct site inspections and identify maintenance issues.
• Liaise with internal stakeholders and service providers.
• Support workplace safety, housekeeping, and compliance.
• Track project progress, expenditure, and maintenance schedules.
• Assist in internal audits and reviews.

Skills

Facilities management

Coordination

MS Office

Education

Diploma/Degree in Facilities Management

Engineering related discipline

Job description

COMPANY DESCRIPTION

Founded in 1978 as Singapore's first family service centre, Allkin Singapore is a community-centric social service agency that believes everyone has the potential to create positive change, regardless of age, race, or background.

Through our service offerings, strategic partnerships, and community initiatives, we unlock opportunities for vulnerable individuals and families to overcome life's challenges, build a brighter future, and inspire others to do the same.

RESPONSIBILITIES

Position Overview:

The Facilities and Estate Management Executive is part of the key centre-office function that helps to look after the nearly 40 touchpoints across the island. The role will be responsible for the facility maintenance, project management and equipment repair works in the organisation.

Roles & Responsibilities:

• Support the Manager in the coordination of facilities maintenance, Addition & Alteration (A&A) works, cyclical maintenance, and improvement projects.
• Assist in monitoring facilities-related works and follow up with contractors to ensure timely completion.
• Coordinate maintenance schedules, service requests, inspections, and repair activities.
• Maintain records and documentation relating to facilities management, including maintenance logs, service reports, licenses, warranties, and technical drawings.
• Assist in obtaining quotations and supporting procurement activities for facilities-related purchases and services.
• Support the preparation and submission of reports, documentation, and information required by funders and management.
• Conduct site inspections and assist in identifying maintenance issues and follow-up actions.
• Liaise with internal stakeholders and service providers to coordinate facilities-related activities.
• Support workplace safety, housekeeping, and compliance requirements across facilities.
• Assist in tracking project progress, expenditure, and maintenance schedules.
• Support internal audits and reviews by preparing relevant documentation and records.
• Participate in continuous improvement initiatives to enhance facilities operations and service delivery.
• Perform other facilities and administrative duties as assigned.

QUALIFICATIONS

• Diploma/Degree in Facilities Management, Engineering, or a related discipline.
• Basic knowledge of facilities management, maintenance, or building services will be an advantage.
• Familiarity with electrical or mechanical systems would be beneficial but not required.
• Good organisational and coordination skills.
• Able to manage multiple tasks and follow up on action items independently.
• Good written and verbal communication skills.
• Proficient in Microsoft Office applications, especially Excel, Word, and PowerPoint.
• Meticulous, proactive, and willing to learn.
• Able to work effectively with internal stakeholders and service providers.
• Relevant working experience will be an advantage. Fresh graduates are welcome to apply.

OTHER INFORMATION

Please note that your application will be sent to and reviewed by the direct employer - Allkin Singapore Ltd