Admin Associate (KidSTART)

HYPERSCAL SOLUTIONS PTE. LTD.; Singapore; On-site; SGD 33,480 - 44,640; Full time

Job summary

Allkin Singapore Ltd is seeking an Admin Assistant to ensure smooth operation of the KidSTART@Allkin team. You will greet visitors, screen calls, manage emails, assist with data entry and monthly reports, and coordinate with service users for programmes and home visits.

The role requires strong MS Office and Canva proficiency, good communication, organization, and discretion in handling sensitive information.

Qualifications

• GCE A Level or Higher Nitec or equivalent.
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Skills

Verbal communication

Written communication

Organizational skills

Attention to detail

Compassionate

Patient

Empathetic

Discretion

Multitasking

Education

GCE A Level or Higher Nitec

Tools

MS Office Suite

Canva

Job description

The Admin Assistant ensures the efficient operation of the KidSTART@Allkin team. This role involves managing administrative tasks and collaborating with external stakeholders. You will work alongside social service practitioners to help parents build strong foundations with their children.

First Point of Contact:

• Greet visitors, answer inquiries, and direct them to the right staff or department.
• Screen and forward incoming phone calls and emails to the correct team members.
• Serve as a central point of contact and facilitate communication with internal teams and external stakeholders.

Administrative Support:

• Support in data entry, perform monthly data record audits, and prepare monthly reports.
• Conduct monthly inventory checks on client supplies (e.g., welcome packs, diapers)
• Assist with staff onboarding and offboarding processes whenever required.
• Support in minutes-taking in relevant stakeholder meetings

Operations & Programme Support

• Order catering and prepare materials for programme workgroups
• Coordinate appointments with service users for programmes and home visits.
• Handle mail, packages, and incoming deliveries, and coordinate facility repairs with vendors

Qualification

• At least GCE A\" Level or Higher Nitec
• At least 1 year of work experience in a related role.
• Proficient in MS Office Suite and Canva
• Proficient verbal and written communication skills to engage effectively with diverse individuals.
• Organized and detail-oriented, with the ability to multitask in a fast-paced environment
• Compassionate, patient, and empathetic, with a genuine interest in supporting families.
• Ability to handle sensitive information with discretion and maintain confidentiality.

Other Information

Liberte HR Services Pte Ltd is the designated recruitment partner for Allkin Singapore. As part of the hiring process, you may receive communication from them regarding this opportunity.
Please note that your application will be sent to and reviewed by the direct employer - Allkin Singapore Ltd