Administrative Executive - QA & Data Coordination

BGC GROUP PTE. LTD.; Singapore; On-site; SGD 32,000 - 39,000; Full time

Job summary

BGC Group Pte Ltd is seeking a detail-oriented coordinator to support quality assurance, data management, and secretariat tasks at its Singapore office. The role focuses on administering documentation, coordinating internal reviews and external meetings, and ensuring timely deliverables across multiple stakeholders.

Ideal candidates will have a diploma in a related discipline and strong skills in Excel, Word, PowerPoint, Outlook, Teams, and Zoom, with experience in data extraction and

Qualifications

• Diploma in a related discipline with relevant experience in data processing or analysis.
• Good stakeholder coordination and written communication skills.
• Strong document management and version control experience.
• Proficient in MS Word and MS PowerPoint to support secretariat duties.
• Proficient in MS Outlook calendar management and MS Teams / Zoom for hosting online meetings.
• Experience in data extraction and transformation using Advanced Excel/Google Sheets (lookups, pivots, Power Query) will be an advantage.

Responsibilities

• Coordinate and publish annual updates for the Handbook, ensuring proper version control, traceability, and compliance with documentation standards.
• Support quality assurance activities to meet accreditation requirements and maintain internal quality assurance trackers.
• Provide administrative and logistical support for internal reviews and external meetings.
• Coordinate meeting arrangements including agenda preparation, scheduling, meeting links, reminders, and attendee management.
• Prepare meeting notes, track action items, and follow up with stakeholders to ensure timely completion of deliverables.
• Provide secretariat support for task forces and committees, including documentation and coordination activities.

Skills

Stakeholder coordination

Written communication

Data processing

Data analysis

Education

Diploma in related discipline

Tools

MS Word

MS PowerPoint

MS Outlook

MS Teams

Zoom

Advanced Excel/ Google Sheets

Power Query

Job description

BGC Group Pte Ltd is seeking a detail-oriented coordinator to support quality assurance, data management, and secretariat tasks at its Singapore office. The role focuses on administering documentation, coordinating internal reviews and external meetings, and ensuring timely deliverables across multiple stakeholders.

Ideal candidates will have a diploma in a related discipline and strong skills in Excel, Word, PowerPoint, Outlook, Teams, and Zoom, with experience in data extraction and