Administrative Executive: Data & QA Coordinator

BGC GROUP PTE. LTD.; Singapore; On-site; SGD 32,000 - 39,000; Part time

Job summary

BGC Group Pte Ltd invites a detail-oriented Secretariat/Administrative Support professional to join our team at Kent Ridge Road, Singapore. The role focuses on QA & accreditation support, data management, and general coordination, handling document control and meeting logistics.

You will publish handbook updates, run data quality checks, assist with timetable updates in the LMS, maintain trackers, and draft communications.

Qualifications

• Diploma in a related discipline with relevant experience in data processing or analysis.
• Good stakeholder coordination and written communication skills.
• Strong document management and version control experience.
• Proficient in MS Word and MS PowerPoint to support secretariat duties.
• Proficient in MS Outlook calendar management and MS Teams / Zoom for hosting online meetings.
• Experience in data extraction and transformation using Advanced Excel/Google Sheets (lookups, pivots, Power Query) will be an advantage.

Responsibilities

• Coordinate and publish annual updates for the Handbook, ensuring proper version control, traceability, and compliance with documentation standards.
• Support quality assurance activities to meet accreditation requirements and maintain internal quality assurance trackers.
• Provide administrative and logistical support for internal reviews and external meetings.
• Coordinate meeting arrangements including agenda preparation, scheduling, meeting links, reminders, and attendee management.
• Prepare meeting notes, track action items, and follow up with stakeholders to ensure timely completion of deliverables.
• Provide secretariat support for task forces and committees, including documentation and coordination activities.
• Support academic feedback operations through data cleaning, validation, reconciliation, and dataset preparation.
• Perform data quality checks to ensure completeness, consistency, and accuracy across multiple feedback collection systems.
• Extract, clean, and prepare data to support academic year closure activities, teaching effectiveness reports, and new academic year setup.
• Update and run process automation tools to support timetable updates within the learning management system.
• Maintain shared trackers, documentation records, SOPs, data dictionaries, and process documents.
• Draft communications including templates, reminders, status updates, and stakeholder notifications.
• Ensure documentation remains accurate, current, and updated within required timelines.
• Prepare handover and close-out documentation, including process guides, access lists, outstanding items, and archived records.

Skills

Data coordination

Stakeholder coordination

Written communication

Document management

MS Office proficiency

Calendar management

Meetings facilitation

Data extraction & transformation

Education

Diploma in a related discipline

Tools

MS Word

MS PowerPoint

MS Outlook

MS Teams

Zoom

Advanced Excel

Google Sheets

Power Query

Job description

BGC Group Pte Ltd invites a detail-oriented Secretariat/Administrative Support professional to join our team at Kent Ridge Road, Singapore. The role focuses on QA & accreditation support, data management, and general coordination, handling document control and meeting logistics.

You will publish handbook updates, run data quality checks, assist with timetable updates in the LMS, maintain trackers, and draft communications.