Admin Executive: Data & Ops Support (AI Tools)

BGC GROUP PTE. LTD.; Singapore; On-site; SGD 33,480 - 40,176; Full time

Job summary

BGC Group Pte Ltd is seeking an organised Admin Executive to support daily operations, stakeholder coordination and data management in Singapore. The role offers hands-on experience across a variety of administrative functions while contributing to process improvements and operational excellence.

The position involves procurement, logistics stock take, e-filing and preparation of approval submissions, with opportunities to leverage AI tools to boost workflow efficiency.

Qualifications

• Minimum Diploma qualification with relevant administrative experience.
• Experience in data analysis, process improvement or process automation will be an advantage.
• Proficient in Microsoft Office applications with strong administrative and data management skills.
• Strong organisational and time management skills with the ability to manage multiple priorities.
• Good written and verbal communication skills.
• Proactive, resourceful and able to collaborate effectively with internal and external stakeholders.
• Willing to adopt AI tools and digital technologies to improve work processes.

Responsibilities

• Collect, track and organise information and data from multiple internal divisions and external stakeholders.
• Coordinate and respond to administrative and payment-related enquiries in a timely manner.
• Support administrative functions, including procurement, logistics stock take, e-filing and preparation of approval submissions.
• Perform daily administrative duties such as email correspondence, data collation, reporting and documentation.
• Maintain accurate records to support operational processes and reporting requirements.
• Support process improvement initiatives and leverage digital tools, including AI, to enhance workflow efficiency.
• Liaise with stakeholders to ensure smooth coordination and timely follow-up of administrative matters.
• Provide general administrative and operational support as required.

Skills

Data analysis

Process improvement

Data management

Organisational skills

Communication

Proactivity

Stakeholder collaboration

AI tools adoption

Education

Diploma

Tools

Microsoft Office

Job description

BGC Group Pte Ltd is seeking an organised Admin Executive to support daily operations, stakeholder coordination and data management in Singapore. The role offers hands-on experience across a variety of administrative functions while contributing to process improvements and operational excellence.

The position involves procurement, logistics stock take, e-filing and preparation of approval submissions, with opportunities to leverage AI tools to boost workflow efficiency.