Administrative Executive [Public Sector]

ScienTec Consulting Pte. Ltd.; Singapore; Sur place; SGD 39 000 - 46 000; Plein temps

Résumé du poste

ScienTec Consulting Pte. Ltd. in Maxwell, Singapore, seeks a diligent coordinator to support project coordination, timeline tracking, and procurement documentation.

You will liaise with agencies, vendors, and internal stakeholders to coordinate deliverables, quotes, and contracts, and help produce branding materials and event assets. Responsibilities include budget tracking, presentations, and post‑event reporting, with a 6‑month contract and salary up to SGD 3,800 per month.

Qualifications

• Diploma holder with exposure to tribunals, registries, courts or law firms is advantageous.
• Experience in coordinating branding, procurement, and events is beneficial.

Responsabilités

• Support project coordination and timeline tracking for initiatives.
• Liaise with agencies, vendors, and stakeholders for deliverables, quotes, and POs.
• Assist development and production of branding materials and templates.
• Coordinate brand enablement initiatives and brand clearance submissions.
• Support event planning, logistics, sponsorships, and post-event reporting.
• Prepare presentations and management updates, maintain project records.
• Track budget utilisation and contracts, artwork files, and records.

Connaissances

Project coordination

Timeline tracking

Vendor coordination

Stakeholder liaison

Event planning

Formation

Diploma

Description du poste

• Location: Maxwell
• Working Hours: 8.30am - 6.00pm (Mon - Thu) & 8.30am - 5.30pm (Fri)
• Salary:Up to $3,800 per month
• Duration: 6 months

Key Responsibilities:

• Support project coordination and timeline tracking for various initiatives, including monitoring deliverables, deadlines, and progress updates.
• Liaise with creative agencies, vendors, and internal stakeholders to coordinate deliverables, feedback, quotations, purchase orders, and procurement documentation.
• Support the development and production of branding applications, corporate templates, commemorative items, and related materials.
• Coordinate with internal stakeholders on brand enablement initiatives and track submissions requiring brand clearance.
• Support event planning and execution, including timelines, deliverables, sponsorship commitments, logistics, merchandise, and collaterals.
• Provide operational support during event days, including issue escalation, coordination, and post-event reporting.
• Prepare presentation slides and reports, consolidate data for management updates, and maintain relevant project documentation.
• Track budget utilisation and expenditure summaries, and ensure proper upkeep of contracts, approvals, artwork files, and other project recordsProcess cases filed with the Board, including taking notes during mediation and hearing sessions.
• Assist the Registrar and officers with projects and other related assignments.
• Assist with the dispatch of documents and correspondence to Board members, parties and stakeholders.
• Set up and prepare mediation and hearing rooms.
• Provide support and cover receptionist and Case Officer duties when required.
• Pack, organise and shelve completed case files in the storeroom.
• Scan, digitise and archive completed case files for electronic record-keeping.
• Perform any other duties as assigned by the Registrar.

Job Requirements:

• Minimum a Diploma in any field.
• Relevant experience in tribunals, registries, courts or law firms, or a background in legal studies, will be an advantage.