Admin Executive - Legal ($2,800 + AWS + PB | 21 days Leave)

Tyson Jay Management; Singapore; On-site; SGD 33,000 - 51,000; Full time

Benefits offered by this job

AWS +PB (discretionary)

21 days annual leave

5-day work week

Job summary

Tyson Jay Management Pte Ltd in Singapore is seeking an organised administrator to support a Civil Law practice. In this 5-day week role, you will manage calendars, coordinate meetings, and respond promptly to client inquiries, ensuring professional service.

The ideal candidate holds a diploma or degree with 2–4 years’ experience, excels at multitasking, and communicates clearly in English. This office-based position offers AWS + PB and 21 days of annual leave.

Qualifications

• Diploma or Degree with 2-4 years of administrative experience.
• Experience in a law firm or legal environment is an advantage.
• Strong organisational skills with attention to detail and ability to multitask.
• Good communication skills in English.

Responsibilities

• Provide administrative support to lawyers, including calendar management, scheduling, and coordination of meetings.
• Handle client enquiries via calls, emails, and walk-ins, ensuring professional and timely responses.
• Prepare, format, and proofread legal documents, correspondence, and filings.
• Manage physical and electronic case files, ensuring proper organisation and confidentiality.
• Support legal filings and submissions, including coordination with courts and relevant authorities.
• Track key deadlines and ensure timely follow-up on matters and client requirements.
• Maintain accurate client records, databases, and documentation.
• Assist with invoicing and general administrative processes within the practice.

Skills

Administrative support

Calendar management

Scheduling meetings

Client enquiries handling

Documentation proofreading

Education

Diploma or Degree in relevant field

Job description

Responsibilities

• Provide administrative support to lawyers, including calendar management, scheduling, and coordination of meetings
• Handle client enquiries via calls, emails, and walk-ins, ensuring professional and timely responses
• Prepare, format, and proofread legal documents, correspondence, and filings
• Manage physical and electronic case files, ensuring proper organisation and confidentiality
• Support legal filings and submissions, including coordination with courts and relevant authorities
• Track key deadlines and ensure timely follow-up on matters and client requirements
• Maintain accurate client records, databases, and documentation
• Assist with invoicing and general administrative processes within the practice

Requirements

• Diploma or Degree with 2-4 years of administrative experience
• Prior experience in a law firm or legal environment is an advantage
• Strong organisational skills with attention to detail and ability to multitask
• Good communication skills in English

Additional Information

• Permanent role, 5-day work week (Mon-Fri, 9:30am-6:00pm)
• Office-based role supporting a Civil Law practice team
• AWS +PB (discretionary) | 21 days annual leave

Tyson Jay Management Pte Ltd | EA License No.: 24C2479

Ivan Lim | EA Personnel No.: R1109856