Office & Procurement Coordinator

EST - HK SEA PTE. LTD.; Singapore; On-site; SGD 36,000 - 47,000; Full time

Job summary

EST - HK SEA PTE. LTD. is seeking an experienced Office Administrator to support reception, coordinate travel for the R&D team, and oversee key office operations including SAP purchasing and supplier interactions.

Applicants must be meticulous, highly organized, and proficient in Microsoft Office; capable of data entry in SAP/Oracle; handle minutes, reports, events, and compliance with minimum supervision.

Qualifications

• GCE O level certificate or National Trade Certificate in Business Administration with at least 5 years of relevant office administration or supply chain functions.
• Data entry experience in purchasing software such as SAP or Oracle is highly desired.
• Proficiency in Microsoft Office applications (Excel, Word, PowerPoint) is required.
• Meticulous and able to work independently.
• Experience with SAP, Ariba, and Microsoft Form applications is an advantage.

Responsibilities

• Receive visitors and manage the front desk operations.
• Consolidate travel requests for the R&D team and coordinate with Finance to book air tickets, hotel, and car rentals.
• MRO activities including ordering stationery, pantry items, and office equipment; stock-taking.
• Maintain employee and department directories; host guests as needed.
• Handle outgoing mail and distribute incoming mail; manage calls and emails.
• Track stocks of office supplies and arrange replenishments; manage office equipment maintenance.
• Participate in planning and organizing company events as part of the organizing committee.
• Ensure compliance with company rules and office regulations; document meeting minutes for executives.
• Support in structuring company reports, meetings, and records; prepare presentations and proposals.
• Perform other tasks or projects as assigned by management; uphold excellent customer service.

Skills

Interpersonal skills

Organizational skills

Customer service

Data entry

Office administration

Education

GCE O level / National Trade Certificate in Business Administration

Tools

SAP PR

SAP Vendor invoices

SAP Purchasing

Oracle

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Ariba

Job description

EST - HK SEA PTE. LTD. is seeking an experienced Office Administrator to support reception, coordinate travel for the R&D team, and oversee key office operations including SAP purchasing and supplier interactions.

Applicants must be meticulous, highly organized, and proficient in Microsoft Office; capable of data entry in SAP/Oracle; handle minutes, reports, events, and compliance with minimum supervision.