Administrative Executive

DHI WATER & ENVIRONMENT (S) PTE. LTD.; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

DHI WATER & ENVIRONMENT (S) PTE. LTD. in Singapore is seeking a proactive Facilities & Administration Executive to oversee daily operations across 5 office locations for ~130 staff. You will own facilities coordination, vendor relationships, events and office services to ensure a productive workspace.

The role emphasizes independence, ownership and hands-on problem solving to maintain orderly, efficient offices and support business operations.

Qualifications

• Diploma or degree in business, facilities management or hospitality related field is required.
• Minimum 3 years of experience in facilities management, workplace operations or office administration.
• Proactive, self-driven and able to work with minimal supervision; good vendor and events coordination preferred.

Responsibilities

• Oversee day-to-day operations of all Singapore office locations.
• Monitor facilities, coordinate corrective actions with stakeholders and ensure readiness of equipment.
• Manage office access, supplies, pantry provisions and vendor relationships.
• Coordinate workplace readiness for new hires and office relocations; maintain professional spaces.
• Plan and execute corporate events, townhalls and office activities; manage bookings and logistics.
• Coordinate courier, deliveries and mail distribution; maintain records of facilities and assets.

Education

Diploma or Degree in Business Administration, Facilities Management, Hospitality Management or a related discipline

Job description

Purpose

DHI Singapore is seeking a proactive and organised Facilities & Administration Executive to oversee the day-to-day workplace operations across 5 office locations, supporting approximately 130 employees. The Facilities & Administration Executive is responsible for the day-to-day coordination and delivery of workplace operations across DHI Singapore's office locations. We are looking for an individual who takes ownership, identifies issues proactively and drives solutions with minimal supervision. The successful candidate will be resourceful, hands-on and committed to maintaining an organised and productive working environment that supports business operations.

Responsibilities

Facilities Management

• Oversee the day-to-day operations of all Singapore office locations.
• Monitor office facilities proactively, identify operational issues and coordinate timely corrective actions with relevant stakeholders.
• Monitor office facilities and equipment to ensure operational readiness.

Office Operations

• Manage office access arrangements, including employee/visitor access cards.
• Coordinate the procurement and replenishment of office supplies, pantry provisions and workplace consumables.
• Build effective vendor relationships (building management, contractors, etc), monitor service performance and drive issue resolution to ensure service standards are maintained.
• Maintain records of office assets, equipment and inventories.

Workplace Services

• Coordinate workplace readiness for new employees and office relocations.
• Ensure meeting rooms, common areas and workplace facilities are maintained to a professional standard.
• Act as a point of contact for office-related requests and facility matters.
• Coordinate follow-up actions with vendors and building management as required.

Corporate Events & Office Activities

• Coordinate and execute company events and office activities, ensuring smooth delivery and a positive experience for participants.
• Manage venue bookings, catering, transportation, vendor coordination and event communications.
• Support the delivery of company gatherings, townhalls, celebrations and retreats.

Administrative Coordination

• Coordinate corporate hotel bookings and accommodation arrangements as required.
• Manage visitor registrations, workplace access and meeting logistics.
• Coordinate courier services, deliveries and mail distribution.
• Maintain accurate records relating to facilities, vendors, assets and administrative activities

Requirements

• Diploma or Degree in Business Administration, Facilities Management, Hospitality Management or a related discipline.
• Minimum 3 years of experience in facilities management, workplace operations, office administration or a similar role.
• Proactive and self-driven, with the ability to identify issues, take ownership and drive solutions with minimal supervision. Experience managing vendors, workplace services and company events is preferred.
• Comfortable working independently while collaborating effectively with stakeholders and vendors.