Administrative Executive

KOHUP SPORTS PTE LTD; Singapore; On-site; SGD 27,000 - 45,000; Full time

Job summary

KOHUP SPORTS PTE LTD in Singapore is seeking a capable contract administrator to support maintenance projects for artificial sports courts and related facilities on a 6-month to 1-year full-time basis.

You will coordinate scheduling, prepare quotations for accessories and parts, handle aftersales inquiries, liaison with clients, suppliers and internal teams, assist procurement, coordinate shipping, and maintain accurate records and documentation.

Qualifications

• Strong organisational and coordination skills.
• Proficient in Microsoft Office.
• Ability to manage multiple tasks and meet deadlines.
• Experience in administration, customer service, procurement or logistics is advantageous.
• Experience in sports/ construction / facilities management is a plus.

Responsibilities

• Coordinate and schedule routine maintenance works for artificial sports courts and related facilities.
• Serve as the primary administrative contact for aftersales service enquiries and maintenance requests.
• Prepare quotations for court accessories, replacement parts, and related products.
• Liaise with clients, suppliers, and internal teams to ensure timely delivery of services and products.
• Assist with procurement activities, including sourcing, purchase orders, and supplier coordination.
• Coordinate shipping and logistics arrangements for accessories, materials, and equipment.
• Maintain accurate records, service schedules, quotations, and administrative documentation.
• Provide general administrative support and perform other duties as assigned by the Reporting Officer.

Skills

Organisational skills

Coordination

Microsoft Office

Multitasking

Administrative experience

Procurement

Logistics

Customer service

Job description

• This is 6 months to 1-year full-time contract position.
• Coordinate and schedule routine maintenance works for artificial sports courts and related facilities.
• Serve as the primary administrative contact for aftersales service enquiries and maintenance requests.
• Prepare quotations for court accessories, replacement parts, and related products.
• Liaise with clients, suppliers, and internal teams to ensure timely delivery of services and products.
• Assist with procurement activities, including sourcing, purchase orders, and supplier coordination.
• Coordinate shipping and logistics arrangements for accessories, materials, and equipment.
• Maintain accurate records, service schedules, quotations, and administrative documentation.
• Provide general administrative support and perform other duties as assigned by the Reporting Officer.

Requirements

• Good organisational and coordination skills.
• Proficient in Microsoft Office applications.
• Able to manage multiple tasks and follow up on deadlines.
• Experience in administration, customer service, procurement, logistics, or a related field is an advantage.
• Experience in the sports, construction, facilities management, or related industry is a plus.