Administrative Executive

HENG SHENG MARINE PTE. LTD.; Singapore; On-site; SGD 40,000 - 58,000; Full time

Job summary

HENG SHENG MARINE PTE. LTD. is seeking an Administrative Executive to provide daily administrative and operational support in Singapore. The role emphasizes efficient processes, regulatory compliance, and coordination with internal teams and external partners.

The ideal candidate holds a Diploma or Degree in Business Admin or Maritime Studies with 3+ years of relevant experience, familiarity with MPA/W MOM regulations, and strong MS Office skills. Bilingual in English and Chinese is preferred.

Qualifications

• Diploma or degree in business, maritime studies or HR-related field.
• 3+ years of administrative or related experience.
• Knowledge of maritime regulations (MPA, MOM) is advantageous.

Responsibilities

• Provide daily administrative support and ensure smooth operations.
• Support HR tasks including employee records and documentation.
• Liaise with government agencies on regulatory matters and maintain compliance records.
• Prepare correspondence, reports and company documentation.
• Coordinate with internal teams and external stakeholders for marine operations.

Skills

Administrative support

Office administration

HR documentation

Regulatory liaison

Education

Diploma/ Degree in Business Admin or Maritime Studies

Tools

MS Office

Job description

Company Overview

HENG SHENG MARINE PTE. LTD. is a maritime company specializing in ship chartering, supporting the global transition towards sustainable energy with a diversified fleet transporting fossil fuels and green energy solutions.

Job Summary

We are seeking a responsible and organized Administrative Executive to join our team. This role provides daily administrative and operational support to ensure the smooth running of our business. The position focuses on maintaining efficient and well-organized administrative processes inline with company standards.

ROLES & RESPONSIBILITIES

• Provide administrative support to ensure smooth daily operations and efficient workflow
• Provide support for HR functions, including employee records and HR documentation
• Liaise with government agencies on employment and regulatory matters
• Maintain and monitor marine compliance records
• Prepare and manage correspondence, reports and company documentation
• Coordinate with internal department, authorities and external stakeholders to support smooth and efficient marine operations
• Perform other ad-hoc duties as assigned

Requirements

• Diploma or Degree in Business Administration, Maritime Studies, Human Resources or a related discipline
• Minimum 3 years of administrative or related work experience
• Knowledge of MPA regulations and other relevant maritime regulations is preferred
• Experience in the shipping or maritime industry is an advantage
• Familiarity with MOM regulations is an advantage
• Proficient in Microsoft Office applications
• Strong organizational and communication skills
• Bilingual (English &Chinese) able to communicate effectively with our clients