Administrative Associate - Sales

Cummins Inc.; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

Cummins Inc. in Tuas, Singapore is seeking an Administrative Associate - Sales to support the sales team with administrative tasks and data input. The role involves preparing reports, maintaining documents, and assisting with vendor invoicing and payments within the accounting systems.

You will coordinate meetings, handle inquiries, and ensure accurate data entry to enable efficient sales processes. The successful candidate will have a high school diploma or equivalent, strong attention to

Qualifications

• High school diploma or equivalent required.
• Experience with commercial/administrative activities preferred.
• Licensing for export controls may be required.
• Support for quotation management, documentation and reporting.
• Administrative activity ownership and cross-functional collaboration.
• Experience with business systems like Fusion, EOS, L2D is advantageous.

Responsibilities

• Provides administrative support by researching, preparing statistical reports and addressing routine information requests.
• Gathers, compiles and verifies information and enters it into reports, presentations or forms and databases.
• Assists with data collection, data entry and report generation for department activities.
• Prepares correspondence, receives visitors, arranges conference calls and schedules meetings.
• Responds to routine inquiries from internal or external sources about the organization and processes.
• Documents and maintains departmental policies and procedures.

Skills

Data Analytics

Data Visualization

Project Schedule Management

Adapts to audience

Customer focus

Accountability

Planning & prioritization

Values differences

Sales support mindset

Process compliance

Education

High school diploma or equivalent

Tools

Fusion

EOS

L2D

Job description

Being part of Cummins means working alongside today’s most innovative thinkers to solve the world’s toughest problems. We are proud to offer learning and development opportunities designed to promote individual performance and spark purpose and trust within our teams. We look to hire the best and then help you to become even better. Thank you for your interest in continuing to grow your Cummins career!

We are looking for a talented Administrative Associate - Sales to join our team in Tuas, Singapore location. This will be following Onsite with Flexibility work model.

Coordinates documents and gathers and inputs data related to assigned administrative support duties for a team, department, function or other organizational leader/group. Performs activities under a moderate degree of supervision.

Key Responsibilities:

In this role, you will make an impact in the following ways:

• Provides administrative support by conducting research, preparing statistical reports and addressing routine information requests.

• Gathers, compiles and verifies information and enters it accurately into documents such as reports, presentations or forms; and office systems such as databases or spreadsheets.

• Assists with data collection, data entry and report generation on various departmental related activities.

• Assists with associate functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.

• Responds to, or redirects, routine inquiries from external or internal sources about the organization/department, its activities, or processes so callers/visitors are answered promptly and accurately.

• Prepares documentation for payment of vendors, suppliers and other third parties as applicable; submits documentation and enters request for payments into accounting system; responds to inquiries from accounts payable and payees.

• Documents and maintains departmental policies and procedures.

• Participates as a team member on departmental related business improvement assignments and projects as needed.

• Performs other routine administrative activities as needed per the established procedures of the organization and/or department.

To be successful in this role you will need the following:

• Values differences - Recognizing the value that different perspectives and cultures bring to an organization.

• Action oriented - Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.

• Communicates effectively - Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.

• Customer focus - Building strong customer relationships and delivering customer-centric solutions.

• Ensures accountability - Holding self and others accountable to meet commitments.

• Plans and aligns - Planning and prioritizing work to meet commitments aligned with organizational goals.

• Data Analytics - Discovers, interprets and communicates qualitative and quantitative data; determines conclusions relying on knowledge of business or functional frameworks; simultaneously applies statistics, data validity, data visualization, and problem solving approaches to effectively extract meaningful patterns and business insights; presents conclusions and outcomes that enable data driven business decisions.

• Data Communication and Visualization - Constructs a tale of the business problem, root cause, solution options, and opportunities through illustrating data visually, including reports and dashboards.

• Project Schedule Management - Manages the planned schedule using the recommended schedule management tools and processes to drive completion within the agreed timeline.

• Adapts to target audience - Explains complex topics (significant technical data, subject matter expertise, etc.) in such a way that the target audience (e.g. sales professionals, customers, training vendors, etc.) can understand, retain, and use the information

• Integrates Customer Perspective - Incorporates an understanding of the customers' perspective on our products and sales efforts to develop sales content that improves our ability to meet their needs and increase revenue.

Preferred Qualification:

• High school diploma or certificate of completion of secondary education or equivalent experience to the extent such experience meets applicable regulations.

• This position may require licensing for compliance with export controls or sanctions regulations.

• Requires some work experience or intermediate level knowledge obtained through education, training or on-the-job experience.

• Dedicated ownership of commercial and administrative activities.

• Support for quotation management, customer documentation, reporting requirements and internal process compliance.

• Administration associated with Fusion, EOS, L2D and other business systems.

• Enables sales resources to focus on customer engagement, revenue generation and growth opportunities.

• No Cross-border support will be provided in this role.