Administrative Assistant (Temp), Career Development

Singapore University of Social Sciences; Singapore; On-site; SGD 42,000 - 64,000; Full time

Job summary

Singapore University of Social Sciences in Singapore is seeking an organised administrator to support its Career Development programmes, events and student engagement activities. You will manage materials, registrations and communications, coordinate on-site logistics and contribute to data collection, reporting and presentation preparation.

A proactive, detail-oriented approach and proficiency with Excel, PowerPoint, Canva and basic Photoshop/video editing will help you support branding and

Qualifications

• Creative, positive and open mindset.
• Strong interpersonal and communication skills.
• Able to work independently as well as collaboratively in a team.
• Good organisational skills with attention to detail.
• Comfortable with data, spreadsheets, and report/presentation preparation.
• Knowledge of MS Office, Canva, Photoshop, and basic video editing is advantageous.
• Willingness to learn and support various Career Development programmes and events.

Responsibilities

• Support Career Development programmes and events administratively.
• Prepare materials, registrations and attendance records.
• Coordinate logistics for career-related events and fairs.
• Assist student outreach via email, Telegram and other platforms.
• Support surveys, data collection and reporting.
• Prepare data reports and presentation slides.
• Help maintain Career Development branding and online content.

Skills

Interpersonal communication

Teamwork

Independent work

Organisational skills

Data handling

Excel

PowerPoint

Canva

Photoshop

Video editing

Report preparation

Presentation materials

Tools

Excel

PowerPoint

Canva

Photoshop

Video editing

Job description

Who We Are

As Singapore's first institute for lifelong learning, the Singapore University of Social Sciences (SUSS) champions inclusivity to bring education to all and ensure that they are given equal opportunities to develop to their fullest potential in our diverse learning environment.

We advocate for the same for our people. We believe everyone should have equal opportunities and develop to their fullest potential in their careers.

Embark on an exciting lifelong journey with us in making a positive difference in your career and serving our society.

For more information on Singapore University of Social Sciences, please visit www.suss.edu.sg

Job Description

• Provide administrative and operational support for Career Development programmes, events and initiatives, including the preparation of materials, registration and attendance records.
• Support the coordination, logistics and on-site execution of career-related events, workshops, career fairs and student engagement activities.
• Assist with student outreach and communications through email, Telegram, online platforms and other communication channels.
• Support the administration and coordination of surveys and research-related activities, including data collection, response tracking, follow-ups and consolidation of findings.
• Assist with data management and analysis, including data cleaning, validation, consolidation and tracking, as well as the preparation of reports, summaries and presentation slides.
• Support the development and maintenance of Career Development’s branding, online content and communication materials across various communication channels and the website, where required.
• Liaise with students, internal stakeholders and external parties on administrative and operational matters, where required.
• Perform other administrative duties and ad-hoc tasks as assigned by the supervisor.

Requirements

• Creative, positive and open mindset.
• Strong interpersonal and communication skills.
• Able to work independently as well as collaboratively as part of a team.
• Good organisational skills with attention to detail.
• Comfortable working with data, spreadsheets and preparing reports and presentation materials.
• Familiarity with Microsoft Office applications (particularly Excel and PowerPoint),Canva, Photoshop, video editing software and other digital tools would be advantageous.
• Willingness to learn and support a variety of Career Development programmes, events and initiatives.