Executive/Senior Executive, School Administration

Singapore University of Social Sciences (SUSS)

Singapore

On-site

SGD 42,000 - 70,000

Full time

14 days+

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Benefits offered by this job

Hybrid Work Arrangement

Medical Benefits

Flex Benefits

Family Care Leaves

Volunteer Service Leaves

Wellness & Recreation Activities

Lifelong Learning Opportunities

Career Development Opportunities

Job summary

Singapore University of Social Sciences (SUSS) invites you to join the School of Science and Technology as an Executive/Senior Executive to support the administration and management of academic programmes and initiatives. You will collaborate with faculty, students, industry partners and departments to ensure smooth delivery of programmes, exams, events and student activities.

The ideal candidate is highly organized, communicates clearly, and able to manage multiple priorities while contributing

Qualifications

Degree holder with 1–3 years of relevant working experience.
Strong organisational, coordination, and project management skills.
Excellent interpersonal, written, and verbal communication skills.
Meticulous, resourceful, and able to manage multiple priorities effectively.
Proactive team player with the ability to work independently.
Strong stakeholder management skills and a service-oriented mindset.
Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint.
Experience in higher education administration will be an advantage.

Responsibilities

Manage assigned academic programmes and courses.
Coordinate programme administration matters, including student admissions, interviews, enrolment, and student engagement activities.
Liaise with faculty members, course developers, teaching associates, external examiners, and industry partners on programme-related matters.
Support course development, curriculum implementation, and programme reviews.
Manage programme records, documentation, reports, and information updates.
Coordinate examination and assessment processes.
Liaise with teaching associates, project supervisors, examiners, and relevant departments on assessment matters.
Support assessment administration, results processing, examination logistics, and invigilation duties where required.
Ensure compliance with academic policies, quality assurance requirements, and audit processes.
Serve as a key liaison between students, faculty, industry partners, and internal stakeholders.
Coordinate Programme Advisory Panel meetings and external engagement activities.
Build and maintain positive relationships with external partners and collaborators.
Organise and coordinate programme events, workshops, seminars, talks, student activities, orientations, open houses, and convocation-related activities.
Support marketing, outreach, and recruitment activities for the school.
Assist in the planning and execution of school-wide initiatives and special projects.
Support budgeting, procurement, payment processing, and resource planning.
Monitor and review administrative processes to identify opportunities for improvement and enhanced service delivery.
Participate in school and university committees, projects, and initiatives as assigned.
Undertake other administrative and operational duties as required.

Skills

Organisational skills

Coordination skills

Project management

Communication skills

MS Office

Stakeholder management

Education

Bachelor's degree

Tools

Microsoft Office

Job description

SUSS Named One of Singapore’s Best Employers 2026. Join Us to Make an Impact.

Who We Are

As Singapore's first institute for lifelong learning, the Singapore University of Social Sciences (SUSS) champions inclusivity to bring education to all and ensure that they are given equal opportunities to develop to their fullest potential in our diverse learning environment.

We advocate for the same for our people. We believe everyone should have equal opportunities and develop to their fullest potential in their careers.

Embark on an exciting lifelong journey with us in making a positive difference in your career and serving our society.

For more information on Singapore University of Social Sciences, please visit www.suss.edu.sg

About The Job

The School of Science and Technology (SST) is seeking a dynamic and proactive Executive/Senior Executive to support the administration and management of the School's academic programmes and initiatives.

The successful candidate will work closely with the faculty members, industry partners, students, and administrative departments to ensure the smooth delivery of academic programmes, examinations, student activities, and school events. The role requires a highly organised individual who possesses strong communication skills, attention to detail, and the ability to manage multiple priorities effectively.

What You Will Be Doing

Programme and Academic Administration

Manage assigned academic programmes and courses.
Coordinate programme administration matters, including student admissions, interviews, enrolment, and student engagement activities.
Liaise with faculty members, course developers, teaching associates, external examiners, and industry partners on programme-related matters.
Support course development, curriculum implementation, and programme reviews.
Manage programme records, documentation, reports, and information updates.

Examination and Assessment Support

Coordinate examination and assessment processes.
Liaise with teaching associates, project supervisors, examiners, and relevant departments on assessment matters.
Support assessment administration, results processing, examination logistics, and invigilation duties where required.
Ensure compliance with academic policies, quality assurance requirements, and audit processes.

Stakeholder and Industry Engagement

Serve as a key liaison between students, faculty, industry partners, and internal stakeholders.
Coordinate Programme Advisory Panel meetings and external engagement activities.
Build and maintain positive relationships with external partners and collaborators.

Events and Student/Alumni Activities

Organise and coordinate programme events, workshops, seminars, talks, student activities, orientations, open houses, and convocation-related activities.
Support marketing, outreach, and recruitment activities for the school.
Assist in the planning and execution of school-wide initiatives and special projects.

Operations and Continuous Improvement

Support budgeting, procurement, payment processing, and resource planning.
Monitor and review administrative processes to identify opportunities for improvement and enhanced service delivery.
Participate in school and university committees, projects, and initiatives as assigned.
Undertake other administrative and operational duties as required.

Job Requirements

Degree holder with at least 1–3 years of relevant working experience.
Strong organisational, coordination, and project management skills.
Excellent interpersonal, written, and verbal communication skills.
Meticulous, resourceful, and able to manage multiple priorities effectively.
Proactive team player with the ability to work independently.
Strong stakeholder management skills and a service-oriented mindset.
Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint.
Experience in higher education administration will be an advantage.

What We Offer

At SUSS, we advocate the Spirit of Learning and pride ourselves as lifelong learners. You will gain access to various learning platforms and plenty of development opportunities to support your growth in a meaningful career!

Besides That, You Will Also Get