Executive/Senior Executive (School Administration)

Singapore University of Social Sciences; Singapore; Hybrid; SGD 47,000 - 62,000; Full time

Benefits offered by this job

Hybrid work arrangement

Job summary

Singapore University of Social Sciences is seeking an Executive/Senior Executive to support the School of Social Work and Social Development in administering academic programmes and initiatives. You will collaborate with the School Manager, faculty, students, and industry partners to ensure smooth programme delivery and events.

The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities.

Qualifications

• Degree holder in any discipline with 1–3 years of relevant working experience.
• Strong organisational, coordination, and project management skills.
• Excellent interpersonal, written, and verbal communication skills.
• Meticulous, resourceful, and able to manage multiple priorities effectively.
• Proactive and resourceful team player with the ability to work independently.
• Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• Experience in higher education administration will be an advantage.

Responsibilities

• Manage assigned academic programmes and courses.
• Coordinate programme administration matters, including student admissions, interviews, enrolment, and student engagement activities.
• Liaise with faculty members, course developers, teaching associates, external examiners, and industry partners on programme-related matters.
• Support course development, curriculum implementation, and programme reviews.
• Manage programme records, documentation, reports, and information updates.
• Coordinate examination and assessment processes.
• Liaise with teaching associates, project supervisors, examiners, and relevant departments on assessment matters.
• Support assessment administration, results processing, examination logistics, and invigilation duties where required.
• Ensure compliance with academic policies, quality assurance requirements, and audit processes.
• Serve as liaison between students, faculty, industry partners, and internal stakeholders.
• Coordinate Programme Advisory Panel meetings and external engagement activities.
• Build and maintain relationships with external partners and collaborators.
• Organise and coordinate programme events, workshops, seminars, talks, student activities, orientations, open houses, and convocation-related activities.
• Assist in planning and execution of school-wide initiatives.
• Support budgeting, procurement, payment processing, and resource planning.
• Monitor and review administrative processes to identify opportunities for improvement.

Skills

Organisational skills

Coordination

Project management

Communication skills

Interpersonal skills

Time management

Independent work

Team player

Education

Bachelor's degree

Tools

Microsoft Office

Excel

Word

PowerPoint

Job description

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Executive/Senior Executive (School Administration)

Who We Are

As Singapore's first institute for lifelong learning, the Singapore University of Social Sciences (SUSS) champions inclusivity to bring education to all and ensure that they are given equal opportunities to develop to their fullest potential in our diverse learning environment.

We advocate for the same for our people. We believe everyone should have equal opportunities and develop to their fullest potential in their careers.

Embark on an exciting lifelong journey with us in making a positive difference in your career and serving our society.

For more information on Singapore University of Social Sciences, please visit www.suss.edu.sg

About the Job

The School of Social Work and Social Development is seeking a dynamic and proactive Executive/Senior Executive to support the administration and management of the School's academic programmes and initiatives.

The successful candidate will work closely with the School Manager, Head of Programme, faculty members, industry partners, students, and administrative departments to ensure the smooth delivery of academic programmes, examinations, student activities, and school events. The role requires a highly organised individual who possesses strong communication skills, attention to detail, and the ability to manage multiple priorities effectively.

Job Description

Programme and Academic Administration

• Manage assigned academic programmes and courses.
• Coordinate programme administration matters, including student admissions, interviews, enrolment, and student engagement activities.
• Liaise with faculty members, course developers, teaching associates, external examiners, and industry partners on programme-related matters.
• Support course development, curriculum implementation, and programme reviews.
• Manage programme records, documentation, reports, and information updates.

Examination and Assessment Support

• Coordinate examination and assessment processes.
• Liaise with teaching associates, project supervisors, examiners, and relevant departments on assessment matters.
• Support assessment administration, results processing, examination logistics, and invigilation duties where required.
• Ensure compliance with academic policies, quality assurance requirements, and audit processes.

Stakeholder and Industry Engagement

• Serve as a key liaison between students, faculty, industry partners, and internal stakeholders.
• Coordinate Programme Advisory Panel meetings and external engagement activities.
• Build and maintain positive relationships with external partners and collaborators.

Events and Student/Alumni Activities

• Organise and coordinate programme events, workshops, seminars, talks, student activities, orientations, open houses, and convocation-related activities.
  Support marketing, outreach, and recruitment activities for the school.
• Assist in the planning and execution of school-wide initiatives

Operations and Continuous Improvement

• Support budgeting, procurement, payment processing, and resource planning.
• Monitor and review administrative processes to identify opportunities for improvement and enhanced service delivery.
• Participate in school and university committees, projects, and initiatives as assigned.
• Undertake other administrative and operational duties as required.

Job Requirements

• Degree holder in any discipline with at least 1–3 years of relevant working experience.
• Strong organisational, coordination, and project management skills.
• Excellent interpersonal, written, and verbal communication skills.
• Meticulous, resourceful, and able to manage multiple priorities effectively.
• Proactive and resourceful team player with the ability to work independently.
• Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• Experience in higher education administration will be an advantage.

Work Experience

Job Knowledge or Skills

Digital or Data Literacy

Resource and Time Management

Attitude towards Learning

Strategic & Analytical Thinking

Problem Solving/Decision Making

Communication

Relationship Building & Teamwork

What We Offer

At SUSS, we advocate the Spirit of Learning and pride ourselves as lifelong learners. You willgainaccess to various learning platforms and plenty of development opportunities to support your growth in a meaningful career!

Besides that, you will also get:

• Competitive Pay Package
• Hybrid Work Arrangement(Subject to Job Role)
• Medical Benefits
• Family Care Leaves
• Wellness & RecreationActivities
• Career DevelopmentOpportunities throughInternalJobPostingsandTransfers