Administrative Assistant: Scheduling, Travel & Support

OCEANDA HR PTE. LTD.; Singapore; On-site; SGD 27,000 - 40,000; Full time

Job summary

OCEANDA HR PTE. LTD. in Singapore seeks an Administrative Assistant to support day-to-day office operations. Responsibilities include filing, reporting, meeting setup, travel bookings, and professional communication with staff and visitors.

The role requires strong computer skills, fast typing, high attention to detail, and a proactive approach to creating a positive experience for colleagues and clients.

Qualifications

• Prior administrative experience.
• Excellent computer skills, especially typing.
• Attention to detail.
• Multilingual may be preferred or required.
• Desire to be proactive and create a positive experience for others.

Responsibilities

• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Providing real-time scheduling support by booking appointments and preventing conflicts.
• Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
• Screening phone calls and routing callers to the appropriate party.
• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Greet and assist visitors.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Anticipate the needs of others in order to ensure their seamless and positive experience.

Skills

Typing

Attention to detail

Multilingual

Job description

OCEANDA HR PTE. LTD. in Singapore seeks an Administrative Assistant to support day-to-day office operations. Responsibilities include filing, reporting, meeting setup, travel bookings, and professional communication with staff and visitors.

The role requires strong computer skills, fast typing, high attention to detail, and a proactive approach to creating a positive experience for colleagues and clients.