Proactive Office & Administration Specialist

SG SHIPPING PRIVATE LTD.; Singapore; On-site; SGD 29,000 - 42,000; Full time

Job summary

SG SHIPPING PRIVATE LTD. is seeking an Administration Assistant to support daily office operations, document handling, and coordination across teams in Singapore. The role requires organised, detail-oriented individuals who can work independently and as part of a team.

Responsibilities include general administrative tasks, data entry, scheduling, onboarding support, and liaison with vendors. Proficiency in Word and Excel is expected, with a proactive attitude toward learning and discretion with

Qualifications

• Candidate should be organised with strong time management and attention to detail.
• Good written and verbal communication skills are required.
• Proficiency in Microsoft Office, especially Word and Excel.

Responsibilities

• Provide general administrative and clerical support to the team.
• Handle filing, documentation, data entry and maintenance of records.
• Manage incoming and outgoing correspondence, emails and calls.
• Assist with scheduling meetings and company activities.
• Coordinate with internal departments and external parties as needed.
• Assist with purchasing of office supplies and inventory control.
• Support onboarding and administrative arrangements for new employees.
• Assist HR and management with employee-related administrative matters.
• Maintain proper records of company assets and documents.

Skills

Organisational skills

Time management

Attention to detail

Communication skills

Tools

Microsoft Word

Microsoft Excel

Job description

SG SHIPPING PRIVATE LTD. is seeking an Administration Assistant to support daily office operations, document handling, and coordination across teams in Singapore. The role requires organised, detail-oriented individuals who can work independently and as part of a team.

Responsibilities include general administrative tasks, data entry, scheduling, onboarding support, and liaison with vendors. Proficiency in Word and Excel is expected, with a proactive attitude toward learning and discretion with