Administrative Operations Lead

OMENS STUDIOS PTE. LTD.; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

OMENS STUDIOS PTE. LTD. in Singapore is seeking an Office Administrator to ensure efficient day‑to‑day operations and provide comprehensive administrative support across the organisation.

You will manage office functions, coordinate travel and events, draft vendor contracts, assist with invoice tracking, grants applications, HR/admin claims, and act as the first point of contact for staff.

Qualifications

• Strong initiative, detail oriented, and good time management.
• Strong organizing and coordinating ability.
• Good interpersonal skill with the ability to engage people at all levels.
• Work well independently or with less supervision, as well as in a team.
• Able to maintain strict confidentiality of sensitive information.

Responsibilities

• Take charge of day-to-day office management and administrative functions including office maintenance, supplies, couriers, filing, and ad-hoc tasks.
• Draft, prepare, and maintain contracts and related documentation for vendors and providers.
• Support staff events and activities, such as catering, venue booking and quotations.
• Coordinate travel arrangements including flights, accommodation, transportation, and visas.
• Assist with invoice management by tracking and filing invoices and supporting documents for Finance.
• Understand grants available and help prepare grant applications and submissions.
• Collaborate with HR on employee claims and input claims into the system.
• Serve as the first point of contact for staff needing HR/Admin assistance.
• Perform other ad-hoc tasks as assigned by the company.

Skills

Initiative

Detail orientation

Time management

Organization

Interpersonal skills

Independence

Confidentiality

Job description

OMENS STUDIOS PTE. LTD. in Singapore is seeking an Office Administrator to ensure efficient day‑to‑day operations and provide comprehensive administrative support across the organisation.

You will manage office functions, coordinate travel and events, draft vendor contracts, assist with invoice tracking, grants applications, HR/admin claims, and act as the first point of contact for staff.