Administrative Assistant: Scheduling, Office Ops & Reception

AI NOVA PTE. LTD.; Singapore; On-site; SGD 33,480 - 46,872; Full time

Benefits offered by this job

Friendly, inclusive work environment

Job summary

AI NOVA PTE. LTD. is seeking an Administrative Assistant to support our team with varied administrative tasks, helping ensure smooth day-to-day operations and clear internal communication.

The role requires strong MS Office skills, excellent written and verbal communication, and good organizational abilities. Chinese language basics are a plus; training and a friendly, inclusive environment are offered.

Qualifications

• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to multitask and prioritize tasks effectively.
• Basic speaking and reading Chinese is an advantage.

Responsibilities

• Answer and direct phone calls, messages, and inquiries.
• Manage schedules, including appointments and meetings, using calendar software.
• Organize and maintain files and documents.
• Liaise with vendors to facilitate office operations, including inventory management and supplies ordering.
• Responsible to maintain professional office reception.
• Support special projects and initiatives as needed.

Skills

Communication skills

Organizational skills

Multitasking

Attention to detail

Chinese (basic)

Tools

MS Office Suite

Job description

AI NOVA PTE. LTD. is seeking an Administrative Assistant to support our team with varied administrative tasks, helping ensure smooth day-to-day operations and clear internal communication.

The role requires strong MS Office skills, excellent written and verbal communication, and good organizational abilities. Chinese language basics are a plus; training and a friendly, inclusive environment are offered.