Administrative Assistant (Receptionist)

JIN LI INDUSTRIAL INTERNATIONAL PTE. LTD.; Singapore; On-site; SGD 36,000 - 50,000; Full time

Job summary

JIN LI INDUSTRIAL INTERNATIONAL PTE. LTD. seeks an organized administrative professional to manage the reception, procurement and daily office operations in our Singapore office.

You will handle calls, emails, couriers, meeting room bookings and coordinate with vendors to keep the office running smoothly. The role requires 1–3 years of relevant experience, fluency in English and Mandarin, and strong multitasking abilities.

Qualifications

• Diploma or equivalent qualification and above.
• 1–3 years of relevant experience in administration, reception or office support.
• Proficient in written and spoken English and Mandarin.
• Familiar with administrative processes and general office practices in Singapore.
• Strong organizational, multitasking and problem-solving skills with good attention to detail.
• Able to work effectively in a fast paced and dynamic environment and adapt to changing priorities.
• Proficient in Microsoft Office applications.
• Able to work independently as well as part of a team.

Responsibilities

• Manage the reception area, handle administrative procurement and maintain the office environment.
• Handle incoming calls, emails, couriers and deliveries, as well as meeting room bookings and arrangements.
• Liaise with building management, vendors and service providers on office related matters.
• Assist with travel and accommodation arrangements when required.
• Support new employee onboarding and office access arrangements.
• Support IT to prepare laptops for the teams and set up computers and install software.
• Support company events and staff activities.
• Coordinate with Shanghai office for information sharing and policies.
• Perform other ad-hoc administrative duties.

Skills

English & Mandarin communication

Microsoft Office

Organizational skills

Team player

Education

Diploma or equivalent

Tools

MS Office

Job description

Key Responsibilities

• Manage the reception area, handle administrative procurement and maintain the office environment to ensure smooth daily operations
• Handle incoming calls, emails, couriers and deliveries, as well as meeting room bookings and arrangements. Maintain proper filing and administrative records
• Liaise with building management, vendors and service providers on office related matters
• Assist with travel and accommodation arrangements when required
• Support new employee onboarding and office access arrangements
• Support IT to prepare laptops for the teams or any other tasks that need to be performed for the office, set up computers and install software
• Support both internal and external functions, assist with company events and staff activities.
• Maintain close coordination with the administrative department in the Shanghai office to ensure proper sharing and communication of information and policies
• Perform other ad-hoc administrative duties and other supportive roles as required

Requirements

• Diploma or equivalent qualification and above
• Minimum 1-3 years of relevant experience in administration, reception or office support
• Proficient in written and spoken English and Mandarin
• Familiar with administrative processes and general office practices in Singapore
• Strong organizational, well organized, multitasking and problem-solving skills with good attention to detail.
• Able to work effectively in a fast paced and dynamic environment and adapt to changing priorities.
• Proficient in Microsoft Office applications.
• Able to work independently as well as part of a team.