Administrative Assistant: Invoicing & Office Operations

EXOTIC M & E WORKS PTE. LTD.; Singapore; On-site; SGD 25,000 - 40,000; Full time

Job summary

EXOTIC M & E WORKS PTE. LTD. is seeking a responsible Administrative Assistant to support daily office operations, manage documents, handle communications, prepare invoices, and assist with basic accounting tasks both independently and with the team.

The role emphasizes data entry accuracy, filing and organization, professional communication, and the ability to work efficiently in a busy environment. A Bachelor's degree and proficiency in MS Office are preferred.

Qualifications

• Minimum Bachelor's Degree or equivalent qualification.
• Proficient in Microsoft Office, especially Excel and Word, to perform administrative tasks efficiently.
• Relevant administrative or accounting experience to enhance job performance.
• Good organisational skills demonstrated by managing multiple tasks and maintaining order.
• Strong communication and interpersonal skills to interact effectively with colleagues and clients.

Responsibilities

• Perform general administrative and clerical duties to support office operations
• Enter data accurately and manage filing and document organization to maintain easy retrieval
• Prepare, verify, and maintain invoices, receipts, and other business documents to ensure accuracy
• Assist with basic accounting tasks to support financial record-keeping
• Handle incoming calls, emails, and general enquiries professionally to facilitate communication
• Maintain accurate records and ensure proper documentation for compliance and reference
• Support other ad hoc duties as assigned to contribute to team efficiency

Skills

MS Excel

MS Word

Communication skills

Organisational skills

Teamwork

Independent work

Education

Bachelor's degree

Job description

EXOTIC M & E WORKS PTE. LTD. is seeking a responsible Administrative Assistant to support daily office operations, manage documents, handle communications, prepare invoices, and assist with basic accounting tasks both independently and with the team.

The role emphasizes data entry accuracy, filing and organization, professional communication, and the ability to work efficiently in a busy environment. A Bachelor's degree and proficiency in MS Office are preferred.