Operations & Invoicing Coordinator

BARAKKATH TRADING PTE. LTD.; Singapore; On-site; SGD 27,000 - 42,000; Full time

Job summary

BARAKKATH TRADING PTE. LTD. in Singapore is seeking a detail-oriented Administrative Assistant to handle daily invoicing, delivery coordination, and customer communications, supporting smooth operations.

You will use MS Office to prepare documents, respond to inquiries, greet walk-in customers, and assist with simple graphic tasks in Canva or Photoshop. A proactive, independent work ethic and fluent English are essential.

Qualifications

• Handles daily invoicing and delivery orders.
• Coordinates delivery schedules with logistics teams.
• Manages phone, messages, and emails to respond promptly.
• Greets walk-in customers and assists with inquiries.
• Responds to customer inquiries and arranges appointments.
• Performs administrative and ad hoc duties to support operations.
• Uses MS Office to create documents and manage communications.
• Basic graphic tasks using Photoshop or Canva (preferred).
• Demonstrates self-motivation and proactivity in independent and team work.
• Organizes tasks and manages priorities in a fast-paced environment.
• Communicates clearly in English, both written and spoken.
• Maintains attention to detail in all tasks and documents.
• Adapts quickly to new tasks and short notice requirements.

Responsibilities

• Process daily invoicing and prepare delivery orders to ensure accurate and timely shipments.
• Coordinate delivery schedules with logistics teams to meet customer deadlines.
• Manage communications via phone, messages, and email for prompt responses.
• Greet and assist walk-in customers to address needs and inquiries effectively.
• Respond to customer enquiries and arrange appointments as required.
• Perform administrative and ad hoc duties to support business operations.
• Utilize MS Office (Outlook/Word/Excel/PowerPoint) to create documents and manage communications.
• Apply basic Adobe Photoshop or Canva skills to assist with simple graphics.
• Demonstrate self-motivation, proactivity, and a can-do attitude to work independently and with others.
• Organize tasks and manage multiple priorities efficiently in a fast-paced environment.
• Communicate clearly and professionally in English to maintain effective interactions.
• Maintain accuracy and attention to detail in all tasks and documentation.
• Adapt quickly to new tasks and start work on short notice as needed.

Skills

Invoicing

Delivery coordination

Customer support

English communication

Time management

Written & verbal communication

multitasking

Tools

Outlook

Word

Excel

PowerPoint

Adobe Photoshop

Canva

Job description

BARAKKATH TRADING PTE. LTD. in Singapore is seeking a detail-oriented Administrative Assistant to handle daily invoicing, delivery coordination, and customer communications, supporting smooth operations.

You will use MS Office to prepare documents, respond to inquiries, greet walk-in customers, and assist with simple graphic tasks in Canva or Photoshop. A proactive, independent work ethic and fluent English are essential.