Administrative Assistant I

Airswift; Singapore; On-site; SGD 33,000 - 42,000; Full time

Job summary

Airswift is seeking an Administrative Assistant I to support procurement and administrative tasks in a laboratory and maintenance environment in Singapore. The role requires coordinating procurement processes, vendor management, document control and invoice processing to ensure accuracy and compliance.

The position emphasizes attention to detail, independent work, and the ability to collaborate with teams while supporting audit-sensitive administration.

Qualifications

• Strong administrative support in a laboratory and maintenance environment.
• Coordinate procurement activities, vendor management, document control and invoice processing.
• Working knowledge of purchase-to-pay processes and SAP.

Responsibilities

• Provide administrative support for procurement and lab operations.
• Coordinate procurement activities and liaise with vendors to ensure timely delivery.
• Maintain document control and process invoices accurately.
• Support audit-ready administration and compliance across purchasing activities.

Skills

Administrative support

Procurement coordination

Vendor management

Document control

Invoice processing

SAP experience

Tools

SAP

Job description

Job Title: Administrative Assistant I

Duration: 12 months Schedule: 5 Days per Week | 40 Hours per Week Location: Singapore

This opportunity offers the chance to support administrative and procurement activity within a laboratory and maintenance environment in Singapore. The role focuses on procurement coordination, vendor management, document control, invoice processing, and audit-sensitive administration. This position will contribute to efficient operations by maintaining accuracy, compliance, and effective coordination across purchasing and laboratory support activities.

Required Skills:

• Strong administrative support capability within a laboratory and maintenance environment
• Ability to coordinate procurement activities, vendor management, document control, and invoice processing
• Working knowledge of purchase-to-pay processes
• Experience or working knowledge of SAP
• High attention to detail with accuracy and compliance awareness
• Strong organisational skills with the ability to manage multiple priorities and meet deadlines
• Effective communication and stakeholder coordination skills
• Ability to work independently and collaboratively within a team environment
• Proactive approach, adaptability, and willingness to learn new systems and processes

Preferred Qualifications:

• Experience or working knowledge of SAP and purchase-to-pay processes

About Airswift:

Airswift is an international workforce solutions provider within the energy, process and infrastructure industries. Airswift serves as a strategic partner to clients, offering a turnkey workforce solution to capture and deliver the top talent needed to complete successful projects by aligning with unique project needs. With over 1000 employees and 9,000 contractors operating in over 60 countries, Airswift's geographical reach and pool of talent available is unmatched in the industry.