Procurement & Admin Specialist - SAP & Lab Ops

AIR ENERGI GROUP SINGAPORE PTE. LTD.; Singapore; On-site; SGD 35,000 - 52,000; Full time

Job summary

AIR ENERGI GROUP SINGAPORE PTE. LTD. is seeking an Administration Assistant to provide administrative and procurement support in a laboratory and maintenance environment.

You will coordinate procurement activities, vendor management, document control, and invoice processing while ensuring compliance with internal audit and operational requirements. The role requires attention to detail, strong organizational and communication skills, and the ability to work independently or with a team.

Qualifications

• Experience or working knowledge of SAP and P2P processes preferred.
• High accuracy and compliance awareness.
• Strong organizational and administrative skills.
• Effective communication and stakeholder coordination.
• Proactive and adaptable, able to work independently or in a team.

Responsibilities

• Raise PR requests via SharePoint and coordinate with Procurement.
• Support purchasing, billing, and payment through SAP and other platforms.
• Coordinate and process badges for contractors, vendors, visitors.
• Manage withholding tax documents when required.
• Follow up with vendors after PO issuance and coordinate site visits.
• Schedule vendor visits with the Maintenance & Calibration (M&C) team.
• Verify POs have balances and top up as needed.
• Process DOs with Warehouse for GR; resolve GR discrepancies.

Skills

Attention to detail

Organizational skills

Communication

Proactive mindset

Independent work

Team collaboration

Tools

SAP

Purchase-to-Pay (P2P)

Job description

AIR ENERGI GROUP SINGAPORE PTE. LTD. is seeking an Administration Assistant to provide administrative and procurement support in a laboratory and maintenance environment.

You will coordinate procurement activities, vendor management, document control, and invoice processing while ensuring compliance with internal audit and operational requirements. The role requires attention to detail, strong organizational and communication skills, and the ability to work independently or with a team.