Administrative Assistant (Construction / QS Department)

JMI INNOVATION PTE. LTD.; Singapore; On-site; SGD 33,000 - 47,000; Full time

Job summary

JMI INNOVATION PTE. LTD. is seeking a responsible Administrative Assistant to support our Quantity Surveyor in Singapore. You will handle daily administrative tasks and help coordinate projects across procurement, documentation, and correspondence.

You will assist with quotation preparation, contract filing, material sample submissions, supplier liaising, and general office duties to keep projects on track. The role offers an opportunity to develop organisational skills within a busy team.

Responsibilities

• Quotation Preparation: Assist the QS in preparing quotations and maintaining quotation records.
• Contract Filing: Organise and maintain project contracts, purchase orders, quotations, and other related documents.
• Material Sample Submission: Coordinate the preparation, labelling, documentation, and submission of material samples to clients and contractors.
• Material Ordering: Prepare and place material orders with suppliers, and follow up on order status and delivery schedules.
• Document Control: Maintain proper filing of project documents, drawings, correspondence, and submission records.
• Supplier Coordination: Liaise with suppliers and internal staff regarding quotations, material orders, deliveries, and documentation.
• General Administration: Provide administrative and clerical support to the QS and project team as required.

Job description

We are looking for a responsible, organised, and detail-oriented Administrative Assistant to support our Quantity Surveyor (QS) in daily administrative and project coordination tasks.

Key responsibilities include:

• Quotation Preparation: Assist the QS in preparing quotations and maintaining quotation records.

• Contract Filing: Organise and maintain project contracts, purchase orders, quotations, and other related documents.

• Material Sample Submission: Coordinate the preparation, labelling, documentation, and submission of material samples to clients and contractors.

• Material Ordering: Prepare and place material orders with suppliers, and follow up on order status and delivery schedules.

• Document Control: Maintain proper filing of project documents, drawings, correspondence, and submission records.

• Supplier Coordination: Liaise with suppliers and internal staff regarding quotations, material orders, deliveries, and documentation.

• General Administration: Provide administrative and clerical support to the QS and project team as required.