Administrative Assistant (Condominium)

Ocean IFM Pte Ltd; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

Ocean IFM Pte Ltd is seeking an administrative support staff to assist the Site Manager with record-keeping, estate facility bookings, and petty cash tasks. You will handle phone and walk-in inquiries, maintain filing systems, clear mailboxes, and prepare summaries for HQ.

The role requires a minimum of one year in administration, strong communication skills, and proficiency in Microsoft Office; candidates from residential development have an added advantage. On-site position in Singapore.

Qualifications

• Minimum of GCE 'N' / 'O' Levels or ITE Certificate.
• Proficient in Microsoft Office.
• Minimum 1 year of experience in administration.
• Strong communications and interpersonal skills.
• Candidates from residential development will have an added advantage.

Responsibilities

• Assist Site Manager in handling and maintaining proper records of enquiries or feedback from residents/tenants, booking of estate facilities, and petty cash management.
• Attend to phone and walk-in enquiries.
• Establish and maintain a proper filing system to ensure smooth documentation and administration of estate.
• Clear mailboxes and prepare summary sheets for HQ.
• Attend to enquiries and feedback.
• Maintain office inventory and equipment.
• Perform general administrative duties.

Skills

Microsoft Office

Communication

Education

GCE 'N'/'O' Levels or ITE Certificate

Job description

Responsibilities:

• Assist Site Manager in handling and maintaining proper records of enquiries or feedback received from residents/tenants, booking of estate’s facilities and petty cash management.

• Attending to phone and walk-in enquiries.

• Establishing and maintaining proper filing system to ensure smooth documentation and administration of estate.

• Clearing of mailboxes and preparation of summary sheet of for HQ.

• Attend to enquiries and feedback.

• Maintenance of office inventory and equipment.

• General administrative duties.

Requirements:

• Minimum of GCE 'N' / 'O' Levels or ITE Certificate.

• Proficient in Microsoft Office.

• Minimum 1 year of experience in administration.

• Strong communications and interpersonal skills.

• Candidates from residential development will have an added advantage.

We regret to inform that only shortlisted candidates will be notified.