ADMINISTRATIVE ASSISTANT

PRIME MANPOWER SOLUTIONS PTE. LTD.; Singapore; On-site; SGD 33,000 - 47,000; Full time

Job summary

Prime Manpower Solutions Pte. Ltd.

in Singapore seeks an organized administrative assistant to support daily office operations, manage communications, and maintain accurate records across departments. You will enter data precisely, prepare documents including reports and quotations, schedule meetings, keep office supplies stocked, and coordinate with clients, suppliers and internal teams to ensure smooth workflow.

Qualifications

• Proven ability to provide admin and clerical support for daily office operations.
• Accurate data entry and document preparation for organized records.
• Effective email/phone management and timely communications.
• Experience preparing reports, forms, quotations, and documents.
• Strong scheduling and calendar management.
• Maintain office supplies and general admin support.
• Coordinate with clients, suppliers, and internal teams.
• Willingness to take on additional duties as needed.

Responsibilities

• Provide administrative and clerical support to ensure efficient daily office operations.
• Enter data accurately and prepare documents to maintain organized records.
• Manage emails, phone calls, and correspondence to facilitate timely communication.
• Prepare reports, forms, quotations, and other documents to support business processes.
• Schedule meetings and appointments to optimize time management.
• Maintain office supplies and assist with general office administration to support staff needs.
• Coordinate with clients, suppliers, and internal departments to ensure smooth interactions.
• Perform additional duties assigned by supervisors or management to meet operational needs.

Job description

Job Summary

Support daily office operations by managing administrative tasks, coordinating communication, and maintaining records to ensure smooth workflow and effective collaboration across departments.

Responsibilities

• Provide administrative and clerical support to ensure efficient daily office operations
• Enter data accurately and prepare documents to maintain organized records
• Manage emails, phone calls, and correspondence to facilitate timely communication
• Prepare reports, forms, quotations, and other documents to support business processes
• Schedule meetings and appointments to optimize time management
• Maintain office supplies and assist with general office administration to support staff needs
• Coordinate with clients, suppliers, and internal departments to ensure smooth interactions
• Perform additional duties assigned by supervisors or management to meet operational needs